Job Type
Job Details
Morgan Stanley seeks a bright, energetic, Executive Assistant with minimum of 5 years’ experience in a corporate environment. Position requires a high level of professionalism and business etiquette. Candidate must be able to learn quickly and be able to engage in a number of detailed tasks at once.
Job Responsibilities:
· Coordinate travel arrangements. Obtain appropriate approvals for travel, especially exceptions to company policies. Arrange other aspects of travel such as hotel stay and ground transportation
· Prepare detailed expense reports and reconcile payments with corporate card on a timely basis/ confirm all job numbers, if applicable. Maintain filing system for all expense reports.
· Answer phones, respond to inquiries, properly route calls, take detailed messages. Use appropriate judgment with both internal and external calls
- Helping clients with ad hoc requests, Conference call requests with analysts, research requests and models, researching questions on specific companies.
· Maintain client contact information for internal systems
- Add clients to distribution lists as requested
- Coordinate Analyst marketing for U.S. and International trips; Liaise with New York and Asia /Euro teams regarding marketing purpose, logistics. Coordinate meeting schedule with clients. Order food and cars as needed.
- Forward research, models, daily emails to clients and other information as necessary
· Organize internal and external meetings including any reservations, conference room bookings, catering, and audio/video requirements
· Handle requests for sponsorships and contributions adhering to appropriate procedures
· Process invoices for payment inclusive of vendor set up requirements if necessary
· Provide backup support for colleagues during vacation/sick days, and assist their bankers as needed
Required Skills and Personal Attributes:
· Excellent communication, judgment, and problem-solving skills
· Strong attention to detail as well as solid organization/time management skills
· Enthusiastic team player who works well with others and/or independently
· Thrives in a fast-paced environment and handles multiple tasks concurrently
· Highly service-oriented individual willing to take initiative
· Adapts well to ongoing changes in administrative coverage requirements
Other Requirements:
· Relative corporate experience / financial industry background preferred (5-7 Years of Experience)
· Concur expertise a plus
· Proficient in all Microsoft Office applications, especially Outlook for email, calendar and contacts
*LI-DS1
Morgan Stanley is a leading global financial services firm providing investment banking, securities, wealth management and investment management... Read more