Senior Administrative Assistant to VP
Job Qualifications:
• Bachelor Degree desired with 10+ years of executive administrative experience.
• Proven administrative and communication skills required including, setting up global meetings using audio/video/web
conferencing tools.
• Proficient in working on a PC using Microsoft Outlook, Word, Excel (including formula creation and editing), Powerpoint,
Microsoft Teams and Workday.
• Experience administering SharePoint is desired. Ability to organize, multi-task, exercise discretion and initiative are a must.
• Experience providing administrative support for Director, VP Level and above. Excellent problem solving ability.
• Ability to synthesize information into succinct targeted messages and presentations appropriate to the audience.
• Experience in working in a global company with employees in multiple timezones
Competencies:
• Expertise with Microsoft Office products
• Comfortable working in a self-directed environment
• Attention to detail
• Exemplary interpersonal and written communication skills
• Make sound decisions
• Establish plans, work efficiently, manage execution
• Work Collaboratively, build/foster relationships
• Adaptable to work effectively at all levels in the organization
• Adaptable to work effectively across global boundaries, time zones and cultures
• Strong Organization skills
Job Description:
• Provide administrative support for the VP of Technical Operations
• Manage Calendar, contacts and schedule meetings with outside partners
• Configure, maintain and update Microsoft SharePoint collaboration sites working with the Enterprise Software Solutions staff.
• Calendar and team collaboration management using tools like MS Outlook and SharePoint including maintenance of
distribution and access lists
• Assist with special projects including analyzing data and developing slides for Operations reviews and other quarterly reports.
• Assist managers with expense reports, purchasing card transactions and related documentation
• Assist in making both domestic and international travel arrangements, passport/visa applications and related travel needs
• Order office supplies and related equipment, professional society memberships, trade journal subscriptions
• Assist managers’ needs for hiring, termination and on-boarding processes including the opening of personnel requisitions,
arranging interview schedules, assistant visiting candidates and assisting with coordination of other employee related
processes including tracking of contractors
• Responsible for the meeting planning and logistics for the Leadership team
• Liaison with facilities to help coordinate office moves, space planning and conference room set up.
At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow’s reality. Find out more about the Digital world of Siemens here:
www.siemens.com/careers/digitalmindsThe salary range for this position is $62,700 to $112,900 and this role is eligible to earn incentive compensation. The actual compensation offered is based on the successful candidate’s work location as well as additional factors, including job-related skills, experience, and relevant education/training. Siemens offers a variety of health and wellness benefits to employees. Details regarding our benefits can be found here: www.benefitsquickstart.com. In addition, this position is eligible for time off in accordance with Company policies, including paid sick leave, paid parental leave, PTO (for non-exempt employees) or non-accrued flexible vacation (for exempt employees).
Organization: Digital Industries
Company: Siemens Industry Software Inc.
Experience Level: Experienced Professional
Full / Part time: Full-time
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
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