Executive Assistant

New York City, NY, United States
Posted 15 days ago
Main Location
Atlanta, GA, United States
Open jobs

Invesco is one of the world’s leading global investment managers, entrusted with managing $1.2 trillion* in assets on behalf of clients worldwide. We are the 6th largest US retail asset manager and the 13th largest investment manager globally, and our more than 8,000 employees worldwide are dedicated to delivering an investment experience that helps people get more out of life. We are purely focused on managing a comprehensive range of active, passive and alternative investment capabilities, which we draw on to provide customized solutions aligned to client needs, our most important benchmark. (*As of May 31,2019)

Job Purpose (Job Summary):
The Executive Assistant will provide administrative support for two senior sales executives within our U.S WMI organization: the National Sales Director, RIA and the Head of Retail Retirement. You will function as an ambassador of our WMI organization, interacting with both internal and external clients.

Key Responsibilities / Duties:

  • Reconcile expenses for both leaders and other team members
  • Perform heavy calendar management
  • Reserve conference rooms and collaborate with AV teams as needed
  • Oversee all travel bookings, reservations, and logistics
  • Update and enhance PowerPoint presentations and excel workbooks
  • Ensure all meeting documentation is prepared and distributed as appropriate
  • Serve as a gatekeeper for both leaders, and manage calendar with discretion
  • Edit and review memos and presentations
  • Collaborate with other Executive Assistants and provide back-up coverage as needed
  • Deliver a best-in-class experience to all stakeholders

Work Experience / Knowledge:

  • 7+ years of experience supporting an executive/executive and team
  • Proficiency with Microsoft Office with emphasis on PowerPoint and Excel
  • Ability to manage through multiple concurrent tasks in an environment of rapidly changing priorities
  • Experience in financial services
  • Excellent organization, time management, and interpersonal skills
  • Ability to communicate in clear language both verbally & in writing

Skills / Other Personal Attributes Required:

  • Able to work independently
  • Positive independent judgment and initiative
  • Positive attitude and professional demeanor
  • Ability to interact with internal and external executives
  • Ability to handle confidential matters with discretion
  • Ability to prioritize and multi-task
  • Strong attention to detail

Formal Education: (minimum requirement to perform job duties)

  • Bachelor’s degree strongly preferred, equivalent work experience will be considered

FLSA (US Only): Nonexempt

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.

Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.

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