Posted a month ago

About the Role

Executive Assistant Business Partners (EABPs) work with Uber’s leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.

 

We are seeking an Executive Assistant Business Partner to join the Community Operations team, working across Global functions. We are looking for a dynamic and passionate individual to support three leaders and act as a true business partner for their executives. This person will be responsible for everything from calendaring, travel and event planning, to tracking expenses and team support. We are seeking someone who is highly organized, motivated and a skilled problem-solver. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across organizations. This position is full-time.

 

Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!

 

What You'll Do

  • Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
  • Be a strategic partner, and handle calendaring. Including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place (Zoom, attendees, etc)
  • Total travel coordination, both international and domestic, including air and ground transportation, hotel reservations, visas and other travel documentation
  • Plan and coordinate team all-hands meetings, internal events, off-sites, and all logistical and budget requirements related to the above
  • Being a true business partner by attending leadership meetings, understanding business priorities and playing a heavy role in operating cadence and culture
  • Playing a key role in office culture. This will include space planning, coordinating all hands, team events, and keeping a pulse on overall morale
  • Managing monthly expenses and submitting reports for Executives and tracking P&L for their teams
  • Navigate a complex conference room landscape (when back in office)
  • May assist with facility/space planning logistics
  • May work on other tasks and projects as assigned


Basic Qualifications

  • Minimum 6+ years of administrative experience

 

Preferred Qualifications

 

  • Minimum 8+ years of administrative experience preferred
  • Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business 
  • Google calendar
  • Tech company experience 
  • Experience supporting multiple leaders 
  • Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
  • Demonstrated ability to prioritize leaders’ calendar with ability to make judgement calls and decisions based on rapidly shifting priorities
  • Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
  • Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
  • Strong organizational skills with a strong attention to detail
  • Experience coordinating projects
  • Experience with budget management 
  • Ability to work with confidential information
  • Bachelor’s degree or equivalent practical experience
  • Experience working in a complex, matrixed and global environment
Mission
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Executive Assistant Business Partner II, Customer Experience