Full Time Mid-Level Posted 17 days ago
powertofly approved What Has to Offer:

PowerToFly supports a fully remote team and core coverage with country specific benefits. This may include health care, a retirement savings plan, parental and adoption leave, equity, and perks such as self-directed budgets to support learning and growth. We also offer unlimited personal time off and mentorship opportunities.

PowerToFly, the fastest growing platform and community connecting underrepresented talent with companies that value diversity and inclusion, is looking for a Summit Coordinator, to spearhead logistics and coordination for the 2022 edition of PowerToFly’s acclaimed Diversity Reboot summit series.

PowerToFly kicked off their Diversity Reboot series in June 2020 and has since presented ten separate summits and over 260+ separate conversions with changemakers and gamechangers including Arianna Huffington, Valerie Jarret, Donna Brazile, Angelica Ross, Rep. Ritchie Torres, Rep. Val Demings, Ai-Jen Poo, Tiffany Cross, Claudia Romo Edleman, and hundreds more, including leaders from such companies as Amazon, Facebook, American Express, Johnson & Johnson, Prezi, Revry, Mastercard and more. PowerToFly’s 2021 summit series brought meaningful conversations about DEI, the future of work, tech, policy and media to 50,000+ registrants and over 250K users.

PowerToFly is looking for a Summit Coordinator to execute six to seven summits in 2022 and take this amazing series into the post-pandemic era by incorporating in-person meetups, virtual photo booths and other innovations. This person will have strong organization skills and attention to detail (no typo is too small) as they will be corresponding with our top speakers and partners from across the globe!

As part of the Marketing team, the Summit Coordinator would report to the Community & Events Lead and work closely with both the Summit Programmer (responsible for booking all speakers) and the Assistant Program Manager (who manages our Ambassador program). In addition to summit tasks ,they would need to participate in weekly one-on-ones, standups, and org calls as well as other company-wide initiatives.

If you’re a hardworking individual who is interested in being part of a mission driven company, we encourage you to apply to this role.

This role would be 100% remote and would work primarily in the United States Eastern time zone. This role would feature a base salary as well as metrics-based compensation.

Summit Coordinator goals:

  • Produce six to seven three to four day summits throughout 2022
  • Feature approximately 30 to 50 speakers per summit in a mix of live and pre-recorded one on one conversations, panel discussions, keynote discussions, speeches and tech talks as well as networking sessions, product demos and fun sessions.
  • Ensure a diverse lineup of speakers taking into account race, ethnicity, nationality, gender, sex, orientation, and ability.
  • Collaborate with the Summit Programmer on speakers, topic discussions, and overall success of the summit every month
  • Collaborate with the Marketing and Delivery teams to maintain a high RSVP rate for each summit (between 5,000 and 10,000 per summit) and determine ways to encourage live interaction from attendees.
  • Continue to innovate and grow the summit product as we head into the post-pandemic era

Tasks will include:

  • Coordinate all logistics for the summit including creating calendar holds, setting up Zooms, sending onboarding emails & speaker briefing documents, and adding speakers & talks to the website via our custom CSM.
  • Work with the Assistant Program Manager and PowerToFly Ambassadors to create all speaker briefing documents and marketing materials
  • Spearheading collaborations with our dev/tech team on summit homepage initiatives
  • Finding locations for in-person meet-ups and coordinating F&B, AV, etc. and working with local PowerToFly members and Ambassadors to host these events.
  • Daily/weekly tasks including posting RSVP numbers and leading standups
  • Collaborating closely with our marketing and delivery teams to create an outreach & marketing plan including but not limited to dedicated emails, paid ads, organic social and partnerships.
  • Creating summit topics and talk titles in partnership with the Summit Programer
  • Corresponding with speakers via email, making sure materials are sent on time and answering any questions they may have regarding the programming; this includes meetings on Zoom or by phone when necessary.
  • Facilitating the ‘Green Room’ during the summit, making sure speakers’ audio/ video are working properly and sending them to the correct track and/or facilitating behind the scenes for our Main Stage including sharing questions with the speakers and helping with technical questions
  • Spearheading swag distribution for speakers and VIP attendees
  • Setting up a post-event blog post that will be sent to all summit registrants.
  • Compiling post-event survey results and leading post-summit retrospectives
  • Brainstorming potential speakers and topics
  • Assisting with a wide array of support tasks that includes but is not limited to coordinating with Closed Captioning providers, updating internal documents, organizing Google Drives, proofreading copy, providing quality assurance on decks/slides, and more.
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Summit Coordinator