TechOps Procurement Analyst

NY, United States

The TechOps Procurement Analyst is responsible for coordinating tactical acquisitions of our most important technology assets. Working closely with internal stakeholders and external vendors, this role ensures the strategic and timely procurement of end-user equipment, data center equipment, and software services.

Major responsibilities/duties:
  • Managing the requisition life cycle: ordering, tracking, receiving, and invoice processing with external vendors and internal finance teams.
  • Working closely with the Finance Org to ensure timely vendor payment.
  • Coordinating activities involved with procuring IT equipment, including:
    • Workstations and desktops
    • Server racks and accessories
    • Monitors, keyboards, and peripherals
    • Networking equipment
    • Data center supplies
    • Telecom services (Internet and VoIP)
    • Software license Management
    • Invoice review for Tech Ops Contracts
  • Liaising with vendors to obtain quotes and track lead times for all requisitions to ensure deadlines are met.
  • Processing purchase requests to optimize the combination of provider and price.
  • Manage the negotiation, review and renewal/cancellation of expiring contracts.
  • Working with vendors to reconcile discrepancies and reconciling inbound invoices, purchase orders, and delivered goods.
  • Supporting asset management efforts and related inventory activities.
  • Coordinating shipping, receiving and freight including scheduling, arranging pickups and deliveries, and preparing customs documentation.
  • Troubleshooting issues with suppliers regarding damage claims, rejections, losses, return of materials, over-shipments, cancellations, configuration changes, returns, and replacements.
  • General administrative duties, including contract management and renewal schedules.
  • Reviewing contract terms and ensuring accurate billing
Requirements of the position:
  • At least 2 years’ experience in IT operations or procurement in a technology-driven organization
  • Demonstrated negotiation, vendor and process management experience
  • Strong administrative, organizational and analytical skills
  • Solid written and verbal communication skills
  • An inherent sense of urgency and excellent time management skills
  • Strong technical acumen, including experience with MS Office Suite, Procurement and Invoicing Tools, Ticketing, and other Asset Management systems
  • Ability to thrive in fast-paced environment, manage and prioritize multiple requisitions, and taking ownership of initiatives
  • Knowledge of software license and contracting language requirements
Desired but not required:
  • Bachelors or Associates degree in Business or Technology

More about you:

  • You are passionate about a culture of learning and teaching. You love challenging yourself to constantly improve, and sharing your knowledge to empower others
  • You like to take risks when looking for novel solutions to complex problems. If faced with roadblocks, you continue to reach higher to make greatness happen
  • You care about solving big, systemic problems. You look beyond the surface to understand root causes so that you can build long-term solutions for the whole ecosystem
  • You believe in not only serving customers, but also empowering them by providing knowledge and tools
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