New York City, NY, United States Posted 2 days ago
The Assistant/Administrator supporting the US Events group will join the team that produces best-in-class conferences, events and experiences for Dow Jones, The Wall Street Journal and DJMG.
The Assistant/Administrator will be responsible for working closely with the team to support all elements required to produce high quality member and client-focused events within the US.
The primary function of the role is administrative, but given the nature of the team’s work, will offer an entry level insight into event production and management. The role requires a high level of collaboration, coordination, attention to detail and ability to multitask. The successful candidate will be expected to work closely with colleagues in US,, EMEA and APAC.
Administrative duties including, but not limited to:
Shipping/tracking event materials
Coordinating and managing event schedules
Processing invoices/expenses in an accurate and timely manner
Finance duties including:
Purchase Order creation
General ad-hoc tasks including, but not limited to
store cupboard inventory,Managing global shipments for events, in close liaison with our internal post room
Assisting in planning and executing events, not limited to RSVPs and on-site staffing
Develop professional working relationships with all internal and external stakeholders
Meet and greet external guests for team meetings
Oversee room bookings and meeting schedules for the team
Manage travel booking & expense submissions for VP
Relevant internship/part-time experiences will be considered
Excellent written and verbal communications skills in English
Impeccable administration and organization skills
Meticulous attention to detail with an inherent sense of care
A strong team-player willing to lend help to ad-hoc tasks at short notice
A friendly, pleasant disposition with the ability to build relationships both internally and externally
Intermediate knowledge of Word, Excel, PowerPoint, Gmail and Google Docs