Associate Project Manager

Denver, CO, United States (flexible) Full Time Posted 20 days ago

Beutler Ink is a digital marketing agency located in the US, specializing in visual design, social media, inbound marketing, and Wikipedia. Distributed across all four major U.S. time zones, we are the specialists marketers call in to tackle their biggest challenges—whether it's breaking through the noise with a mind-blowing infographic, making a booth the most talked-about stop at an industry event, or solving a complicated social media challenge. We are also industry leaders in Wikipedia strategy.

Details:

Location: Denver, CO, preferred; or Virtual (US-based)
Years of Experience Required: 1-2 years of project management experience preferred
Employee/Freelance: Full Time or Contract

Your core responsibilities would include:

Organize projects internally, which includes:
Task-tracking (communicate and distribute action items internally and externally)
Tracking project scope against Statements of Work and flagging scope creep to account lead
Managing and maintaining timeline / calendar (monitor production schedules and deliverables; hold team members accountable)

Working closely with strategy teams to make sure deliverables are produced on-time

Working closely with account lead to ensure client objectives are met

Create and maintain documentation and project management system records for all projects from inception to completion, including:
Kick-off call agenda
Project plan
Project brief
Budget and time tracker
Meeting notes and action items, both for internal and external meetings
Client feedback
Case study, when applicable

Serve as daily POC for the internal team, which includes providing written and verbal communications outlining project details, scope, timeline, and action items throughout the duration of projects

Coordinate with the team leads in each department to ensure proper staffing plan and overall efficient utilization of resources, including:
Tracking budgets (e.g., managing line-by-line projections and updating budgets weekly to track profitability)
Developing timelines that align with resource availability
Preparing project deliveries, weekly and monthly client reports
Supporting the Accounts team as requested to secure new business opportunities

You must:

Have a bachelor’s degree or higher in communications, advertising, business, journalism or related field
Have 1-4 years of professional experience
Demonstrate very strong written communication skills
Be solution-oriented, proactive and team spirited
Be a self-starter who can stay on task without a manager on site
Have strong interpersonal skills and ability to maintain professionalism, comportment and adaptability as needed in high-pressure situations and tight deadlines
Have outstanding organizational, presentation, communication, coordination, problem-solving, critical / proactive thinking and negotiation skills

Ideally, you have:

Prior experience managing multiple projects at once for multiple stakeholder groups
Work experience from a digital / creative agency
The ability to assess situations accurately from multiple (internal and external) perspectives, and help identify the right solution to account lead (e.g., ability to say no, push back, etc.)
Knowledge and experience in cloud-based programs and software. Experience with TeamWork is a major plus.
Experience coordinating across multiple timezones, cloud-based tools, locations and departments (strategy, design, production and development) for successful results (on time, on budget, seamless launches)
Experience with Wikipedia a major plus.

Salary and benefits:

Salary: $32,000 - $38,500, dependent on experience
Benefits: PTO, health insurance, 401k, FSA and Dependent Care FSA, paid parental leave, life insurance, discretionary professional development budget

How to apply:

Send your cover letter and résumé to jobs@beutlerink.com with the subject line: “YOUR NAME Applying for Associate Project Manager” (example: Jane Doe Applying for Associate Project Manager). Make sure to include a couple of extras for us:
Writing samples (at least 2-3) that you believe demonstrate your strengths as a project manager and written communicator
One Tweet (no more than 280 characters) that tells us what sets you apart from other applicants
Your favorite project management tool or platform and why
Your favorite project that you’ve ever worked on and why
Your biggest grammar/spelling pet peeve and why
Your approach to prioritizing and managing your to-do list

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