Executive Assistant

San Francisco, CA, United States Full Time Senior Posted 29 days ago

Forward is looking for a talented Administrative Assistant to support our Co-Founders and Medical Director. As an Admin Assistant, you’ll handle a wide range of administrative support tasks, while juggling diverse responsibilities. We’re looking for someone who enjoys streamlining hectic days, who can jump into the chaos, and thrive in a constantly changing environment. We value someone who is a self- starter, incredibly organized, extremely flexible, who can maintain great internal and external relationships, and is an overall strong communicator.

  • Manage highly complex calendars and scheduling via Google Suite
  • Plan and coordinate external meetings, which may include cross functional teams and outside vendors
  • Plan and coordinate team meetings, internal events, offsites, and all logistical and budget requirements related the above
  • Ensure managers are prepared for meetings, and have all necessary supplies/tools
  • Receive and direct external visitors
  • Maintain an efficient flow of information between all levels
  • Assist in document management, compilation, distribution and storage
  • Compile receipts to file expense reports and track reimbursement status
  • Assist with office management responsibilities, such as handling external vendors, the food program, guest experience, and office supply stocking
  • Team expert and go to person for general requests and questions
  • BA / BS degree required
  • 5-7 years of administrative experience supporting an executive level team member
  • Fantastic organizational skills and great follow through on tasks
  • Strong communication skills and ability to interact with internal and external partners
  • Ability to work in an ambiguous, rapidly changing evironment; self-motivated
  • Work well under pressure
  • A problem solver at heart with a genuine interest in learning by helping

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