Executive Assistant

New York City, NY, United States Full Time
Main Location
New York City, NY, United States
Open jobs

Our mission is to improve lives by learning from the experience of every cancer patient. Each patient’s story has the unique potential to teach us something new about the way cancer works, and help us find more effective treatments, faster.  At Flatiron, we believe that learning from the experience of every cancer patient is an imperative — it is the key to accelerating research and continuing to improve the quality of care. What stands in the way is an overwhelming technology challenge — much of the available, real-world clinical data is unstructured and stored across thousands of disconnected community clinics, medical centers and hospitals. It is a problem that we believe we can solve.

Our Office Ops team is the heart of operations at Flatiron Health. We work behind the scenes to keep Flatiron running smoothly and help teams thrive by prioritizing and anticipating their needs. This job requires superior organizational and communication skills.  We are looking for someone who is proactive, meets deadlines and can communicate clearly and effectively. The ideal candidate has a strong work ethic and a thirst to learn in a fast paced environment.

Responsibilities:

  • Provide dedicated administrative support to 2 senior leaders
    • Manage communications and scheduling, calendar management, travel coordination, expense report management
    • Handle confidential and non-routine information and facilitate communication between the appropriate internal departments
    • Proactively consider and organize important deadlines, meetings, and necessary follow up
  • Work with assigned Executives to perform an assessment of their organization and fill gaps as needed

About you:

  • 8+ years experience in an administrative support role
  • Superior organizational skills and attention to detail
  • Exceptional writing and communication skills
  • Ability to think on your feet, change or adapt to any ambiguous situation and make on-the-spot decisions without sacrificing attention to detail
  • Experience with calendaring for multiple leaders, associates, or teams with Google Apps/Drive
  • Ability to juggle multiple priorities at once
  • Ability to maintain composure and sense of humor in high-pressure situations
  • Track record of consistently going above and beyond
  • Mature, logical, strategic, polished, nuanced, quick-learner
  • Passionate about our mission and the opportunity to work in a top-tier startup environment
  • Bachelor’s degree

Bonus Points:

  • Startup and/or experience in a hyper-growth organization preferred
Mission
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