Coordinator - Budget, Marketing

NY, United States Mid-Level Posted 11 days ago

Job Description


The Budget Coordinator is a support role and will assist the Director of Marketing Business Operations to ensure that all projects, payments and deal memos are tracked accurately and processed in a timely manner for the Marketing Department. Primary responsibilities include processing invoices and T&E’s, setting up new vendors, ensuring all expenses are tracked, maintaining detailed log of pending and completed contracts, assisting in month end close, project management, reporting and other ad hoc reports as required.


  • Expense tracking and budget management for all Marketing divisions
  • Enter invoices into internal payment system
  • Initiate deal memos and tracking them through the system to prevent delays
  • Assist Director with accruals and month end close process
  • Interact with accounting, AP vendor and accounts payable regarding status of vendors and payments
  • Assist Director with monthly reconciliation process
  • Assist in creating new processes for tracking of ongoing projects, contracts and payments
  • Assist in drafting agreements
  • Project management


  • Two to three years’ experience in bookkeeping, accounting, finance or data entry
  • Bachelor’s degree in business or related field
  • Experience with Microsoft Office, with special emphasis on Excel
  • Strong attention to detail
  • Ability to multitask
  • Strong organizational skills

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