The Phillips Collection, America's first museum of Modern Art, is committed to fostering an inclusive environment that encourages and values diversity in its staff, the board of trustees, supporters, volunteers, audience, collections, exhibitions, and programming. Diversity enhances the institution's engagement with an increasingly broad spectrum of participants and strengthens relationships within our community and beyond. Diversity promotes creativity and innovation, thereby increasing the institution's resilience and ability to embrace our ever-changing world.
The Diversity, Equity, Accessibility, and Inclusion (DEAI) Program Coordinator assists the Horning Chair for DEAI with the administrative and logistical coordination of the museum's paid internships and diversity fellowship programs. Responsibilities will include outreach, marketing, recruitment, selection, orientation, evaluation, training, and related program logistics that will enable a more accessible pathway to museums for students from traditionally underrepresented populations.
The DEAI Program Coordinator will also help design and implement resources and trainings to increase cultural competency amongst staff, board, and volunteers. The DEAI Program Coordinator may have the opportunity to assist the Deputy Director for Strategy and Chief Operating Officer in creating training workshops for visitor engagement. The DEAI Program Coordinator will also facilitate small group dialogues, focus groups, and evaluations of all programs in support of the museum’s DEAI initiatives. Additionally, the Program Manager will assist to refine recruiting and planning solutions that will include diverse job seekers.
DUTIES:
Outreach Programming and Community Engagement (Internships and Fellowships)
- Assist the Horning Chair for DEAI with administrative and logistical program needs to ensure the timely and efficient delivery of robust and impactful internship and fellowship programs that are aligned with the institutional standards of inclusive excellence.
- Managing the internship and fellowship programs including outreach, recruitment, trainings, admin, mentoring, troubleshooting and ensuring the success of each intern/fellow and the program.
- Facilitate intern and fellow orientation sessions; coordinate the logistics for professional development programs, field trips, seminars, and cohort learning experiences.
- Serve as a primary point of contact for interns and fellows through email, and in-person interactions.
- Assist with the outreach and recruitment efforts for the internship and fellowship programs through electronic and in-person outreach to academic institutions, student networks, professional associations, distribution lists and other relevant sources of contact.
- Maintain up-to-date recruitment files in ADP, and a database that contains relevant data for key internal and external stakeholders (e.g., students, faculty, partnership organizations, intern/fellow history)
- Organize and maintain intern and fellow program materials, including handbooks, portfolios and other project deliverables.
- Assist with the review, selection, and departmental placement of internship and fellowship program applications; distribute, collect and collaborate with Horning Chair for DEAI to synthesize internship and fellowship evaluation materials that will be implemented to the program changes and submit relevant findings in annual reports to grant agencies, foundations, and other supporters
Training, and Logistics
- Assist with the planning and support of the development and implementation of programs, training, events, and other initiatives that build on DEAI knowledge, awareness, and skills across the organization.
- Provide support within The Phillips Collection (TPC) strategic plan objectives through a DEAI lens.
- Work with Horning Chair for DEAI to assist with training internal trainers and guided tools, hands-on support for coaching, facilitation, and team development through a DEAI lens.
- Collaborate with inter-departmental committees to assist with the development, implementation, and evaluation to further DEAI related programs.
Talent Acquisition
- Under the direction of the Horning Chair for DEAI, continue to refine the Fellowship program, including curriculum development, staff training, giving and seeking feedback, holding managers accountable, onboarding, monitoring effectiveness of coaching and mentorship programs, and evaluation of program progress.
- Collaborate with Human Resources and other stakeholders to refine recruiting and planning solutions that will include diverse job seekers throughout the District of Columbia, region, national, and international communities.
- Data Analysis and Reporting
- Assists the Horning Chair for DEAI in the production of quarterly and annual board and foundation reports on internships, diversity fellowships and the DEAI initiatives.
- Compiles relevant data to draft reports and surveys (Grant reports, Program reports, Board initiative reports).
- Prepares reports and data dashboards that support the team and organization in measuring its progress against human capital and employee experience goals and metrics.
- Consult and partner with key leaders to perform an ongoing needs analysis and recommend changes based on learner feedback.
Budget and Administrative
- Identify resources and manages internship and fellowship programs within the DEAI budget.
- Works with the Horning Chair for DEAI to assess the effectiveness of DEAI projects and programs.
- Participates on committees, including hiring committees, and Strategic Plan committees.
- Coordinating the Board of Trustees Committee on Diversity by scheduling meetings, taking minutes, drafting reports, creating presentations, and disseminating information on behalf of the Board.
- Other duties as assigned.
QUALIFICATIONS
- Bachelor’s Degree with three or more years’ experience working on diversity and inclusion directly or three years of experience with project management.
- Ability to establish priorities, meet deadlines, and handle numerous assignments simultaneously.
- Sound judgment and confidence to work independently with minimal day-to-day supervision.
- Strong computer skills, including Microsoft Office suite and PC operating systems.
- Strong interpersonal and communication skills.
- Adult learning curriculum development.
- Acumen in developing cooperative working relationships among diverse constituencies.
- Experience in managing budgets.
- Excellent problem-solving skills.
- Attention to details with strong follow-through.
- Availability to work some evening hours and occasional weekend programs.
PREFERRED QUALIFICATIONS
- DEAI related talent management experience, including learning and development, talent assessment processes and change management.
- Experience serving as an active and proactive contributor and collaborator of the larger employee experience team, and supporting colleagues on and lending projects related to DEAI.
- Experience with ADP or similar payroll/HR reporting system, and Adobe Creative Suite.
- Working with students from different classifications.
The Phillips Collection is an equal opportunity employer and administers all employment decisions and personnel actions without regard to race, color, religion, creed, sex, sexual orientation, pregnancy, childbirth or related medical conditions, national origin, age, physical or mental disability, genetic disposition or carrier status, marital status, veteran status, personal appearance, gender identity or expression, family responsibilities, matriculation, political affiliation, or any other category protected under applicable federal, state, or local law.
To apply, visit: phillipscollection.org/about/opportunities/employment
