Editorial Operations Administrator, Reuters

Reuters is looking for a talented and experienced Editorial Operations Administrator to support our global centre in Barcelona, with the ability to take on broader responsibilities across the EMEA region. Ideally, you will bring experience from a news agency or a large media organisation.

You will have a proven track record as a team player and be a proactive self-starter with strong initiative. As a key member of the Europe Editorial Operations team, you will work closely with senior editors across video, pictures and text to to ensure the smooth planning and execution of administrative processes. Calm and resilient, you will be able to react quickly and efficiently to ensure the needs of our editorial teams on the ground are met. Highly organised, you will also contribute to projects that span multiple countries and languages.

This is a full-time role based in Barcelona, requiring an in-office presence of four days per week, and reporting to the Regional Administrator.

About the Role

As our Editorial Operations Administrator, you will be responsible for:

• Supporting our editorial operations in their daily workflows by establishing and adhering to best practices

• Owning, managing and updating editorial rosters

• Managing the relationship with our staffing agency responsible for our contingent workforce

• Handling the approval of timesheets

• Providing support with vendor set-ups in close collaboration with the Global Ops Team

• Working with vendors and the internal sourcing department and manage PO and receipting processes, as well as editorial invoices

• Taking ownership of our inventory tool, ensuring accurate and up-to-date data

• Managing subscriptions (TV, mobile phones, news feeds) and memberships, and sharing budget information with the relevant stakeholders

• Managing our fleet of company vehicles (registration, license, fuel and insurance cards, car fines, management of damages, parking authorisation)

• Ensuring new staff are onboarded into corporate systems, working closely with the IT department

• Providing regular input on major events, including costs for your region

• Offering ad-hoc support in a breaking news environment

• Collaborating with senior editorial management and other departments (Facilities, HR, AP) across the company

• Working with Facility Management on health & safety, maintenance, and business continuity

• Scheduling calendar appointments (Outlook), meetings and group travel itineraries

• Planning and coordinating team events and other on- and off-sire activities

• Participating in training opportunities

• Identifying opportunities for innovations to improve administrative workflows

• Working closely with the wider Editorial Operations team and providing coverage during holiday periods

About You

To be one of our Editorial Operations Administrators, you will likely have:

• Ability to work effectively in a highly complex and ambiguous environment

• Excellent organizational skills, with experience in office administration, people management, and problem solving

• Exceptional written, verbal, and interpersonal communication skills

• Proficiency in Excel, advanced experience with other MS Office applications

• Demonstrable experience in a relevant role

• Fluency in written and spoken Spanish and English; knowledge of any additional language is an advantage

• Strong ability and willingness to work with teams across different languages and geographies

• Ability to work well under pressure and adapt to changing situations

• Goal-oriented mindset to meet set objectives and deadlines

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What’s in it For You?

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

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More information about Thomson Reuters can be found on thomsonreuters.com.