Skills and Competencies 

• Strong verbal and written communication skills to clearly convey complex information and draft documents needing minimal editing
• Proficient in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and SharePoint, with knowledge of collaborative tools. Experience with Nasdaq BoardVantage is beneficial, and training can be provided if required
• Detail-oriented and organized with strong time management, multitasking, and adaptability to shifting priorities
• Ability to identify alternative solutions, anticipate requirements, and take proactive steps to address them
• Skilled in handling sensitive and confidential data and information
• Demonstrated expertise in managing processes and procedures with administrative proficiency
• Candidates must have prior administrative experience; experience within financial services or professional services environments is strongly preferred.
• Basic understanding of artificial intelligence concepts, with curiosity and enthusiasm for learning how AI tools can be used to improve processes and drive efficiency. Interest in exploring AI systems and a willingness to develop awareness of responsible AI practices, including risk management and ethical use

Education 

• Professional certifications in administration, project management, or finance are an asset

Responsibilities 

• Provide critical departmental administrative support to optimize legal operations to help achieve business goals
• Aid members of the Legal team by supporting the preparation of materials for meetings, presentations and organizing team events
• Provide administrative support to the Legal team in coordination with other team administrators, including travel and expenses, while providing back-up assistance as needed to the Senior Leadership Team
• Assist MCO Directors with scheduling, travel, and expense reimbursements
• Support MCO board meetings by posting and archiving meeting materials, distributing itineraries, through a web portal, and tracking meeting attendance
• Support the onboarding processes for new hires and internal transfers, including organizing the requisite office space, IT equipment and software 
• Ensure key documents, such policies and procedures, are uploaded and maintained on systems used by the team

About the team 

The team is responsible for optimizing legal and compliance operations, adopting best practices, and achieving Moody's business goals. We contribute by ensuring robust corporate governance, supporting key strategic initiatives, and facilitating effective board operations. By joining our team, you will be part of exciting work in corporate governance, strategic operations, and global compliance.