Morgan Stanley Job Details
We are seeking a highly organized and proactive Project & Program Coordinator to support a global department of approximately 60 team members across 5 countries. This role is critical in driving operational excellence, ensuring effective program coordination, maintaining accurate budget and resource tracking, and supporting departmental initiatives in close collaboration with the leadership team.
In the Technology division, we leverage innovation to build the connections and capabilities that power our Firm, enabling our clients and colleagues to redefine markets and shape the future of our communities. This is a Technical Program Management III position at Associate level, which is part of the job family responsible for oversee and lead the execution of multiple projects and/or programs, working closely with cross-functional teams to ensure alignment with business objectives. Include program management and related project support roles.
Since 1935, Morgan Stanley is known as a global leader in financial services, always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world.
What you'll do in the role
Coordinate and support divisional projects in partnership with the department’s leadership team as well as with the super-department’s PMO-team .
Ensure smooth execution of ongoing initiatives and track progress against key milestones.
Facilitate communication across global teams and assist in preparing project updates and documentation.
Monitor the division’s overall budget and ensure spending remains on track compared to projections.
Support budget planning cycles and maintain accurate budget records.
Review forecasts and highlight variances, risks, and required adjustments.
Manage resource allocation tools to ensure staffing and workload are correctly assigned across teams.
Support recruitment processes by coordinating with hiring managers and HR.
Provide accurate and timely headcount statistics and workforce insights.
Prepare reports, dashboards, and documentation to support management decision-making.
What you'll bring to the role
Strong communication skills and the ability to collaborate effectively across cultures and time zones.
Proactive mindset with a positive, can-do attitude and a strong sense of ownership.
High attention to detail with excellent organizational skills.
Advanced proficiency in Excel (e.g., pivot tables, VLOOKUP, data analysis).
Experience in project coordination, program management, or operational support roles is preferred.
Ability to manage multiple tasks and deadlines in a dynamic, global environment.
At least 4 years' relevant experience would generally be expected to find the skills required for this role.
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
Certified Persons Regulatory Requirements:
If this role is deemed a Certified role and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks.
Flexible work statement
Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.
Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.