About Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. We can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

About the Role

The Swiss Sales team is hiring a permanent Administrative Assistant who will be supporting the team in Zurich. This is a part-time position and the selected candidate is expected to work 60-80% of full time hours over 4-5 days. The specific days and working hours will be discussed and agreed upon.

Key Responsibilities

• Schedule and maintain calendars - coordinating times, communicating and corresponding with internal/external participants, scheduling rooms, addressing technology needs, and handling catering arrangements as needed. Involves using judgment with internal and external clients, navigating firm effectively, responding to requests, and having ability to re-prioritize calls/meetings as needed.

• Arrange domestic/international travel, including developing detailed agendas, managing any visa requirements, and addressing other travel/logistics related requirements as needed.

• Prepare, submit, and monitor expense reports and vendor payments for the Sales team members, leveraging tools such as Concur.

• Manage telephone coverage as needed, including responding to inquiries, routing calls, and taking detailed messages.

• Manage other miscellaneous administrative activities including technology requests, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully-functioning work area for the team.

• Demonstrate discretion with sensitive information related to firm, team, and/or staff.

• CRM Management: Maintain and update CRM records.

• Ad-hoc sales support: Coordination of logistics and materials for client meetings, investor calls, and roadshows - including preparation and distribution of presentation materials and coordination with internal stakeholders. Special projects and requests as needed.

Qualifications

• Relevant administrative support experience in a professional environment, preferably in the investment management industry.

• “KV-Lehre” education or equivalent required

• Excellent written, verbal, and interpersonal communication skills in German and English. Knowledge of French is advantageous, but not required.

• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)

• Effective interpersonal skills and excellent telephone etiquette

• Tact and good judgment and proven experience interacting with external clients

• Prioritization, attention to detail and accuracy, follow-up with a sense of urgency, and strong organizational skills are essential.

• Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility, while also exhibiting sound judgment on when to seek guidance and take direction.

• Highly service-oriented, solutions focused, collaborative individual with the ability to work well both as an individual contributor and as part of a team.

• Proficiency in Microsoft Outlook is required.

• Advanced Experience in Word, Excel, and PowerPoint is required. Demonstrate ability to learn new systems quickly e.g. AI tools.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years.  Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices​ into your browser.

Certified Persons Regulatory Requirements:
If this role is deemed a Certified role and may require the role holder to hold mandatory regulatory qualifications or the minimum qualifications to meet internal company benchmarks.

Flexible work statement
Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.