In this role, you will provide administrative and operational support to the Medical Education team across Latin America, ensuring accurate financial processes, event coordination, and compliance with internal procedures and timelines.

Main responsabilities:

• Support vendor payment processes, expense reports, and financial documentation using systems such as Concur, SAP, and JDE.
• Assist in the coordination and logistical execution of Medical Education events, including vendor quotations and timeline tracking (e.g., Smartsheet updates).
• Collect, organize, and maintain program-related data to support reporting and performance analysis.
• Resolve administrative and documentation issues related to healthcare professionals and external suppliers.
• Support budgeting processes and monitor program-related expenses in alignment with internal controls.
• Coordinate internal communications and documentation following corporate branding and compliance standards.
• Collaborate with cross-functional teams across LatAm to ensure alignment with established processes and timelines.
• Maintain accurate records and administrative controls in accordance with company policies and regulatory requirements.

What you need

Required:

• Bachelor’s degree completed in Business Administration, Marketing, Communications, or a related field.
• Administrative experience in corporate environments.
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint.
• Intermediate Spanish proficiency.

Preferred:

• Background in multinational companies operating within matrix organizational structures.
• Familiarity with systems such as SAP, JDE, Concur, or similar ERP/expense management tools.
• Knowledge of Smartsheet and/or Power BI.
• Exposure to supporting training programs, marketing events, or educational initiatives.
• Ability to manage multiple projects simultaneously while meeting established timelines.
• Intermediate English proficiency.