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Job Details
Job Requisition ID #
The Product Development and Manufacturing Solutions organization at Autodesk is seeking an experienced, flexible, and proactive Executive Assistant to support the VP of Manufacturing. The ideal candidate will be comfortable with ambiguity, have the confidence to ask questions when needed, and work collaboratively with Chiefs of Staff and other Executive Assistants across Autodesk. A strong sense of urgency, ability to prioritize, and the ability to shift focus frequently are needed. Experience with AI tools is a plus, as is experience working with Software Development organizations.
Responsibilities
Manage calendars, schedule meetings, and coordinate global travel arrangements
Track executive expenses and generate expense reports. Submit expense reports in a timely manner. Understand budget timelines and deadlines
Collaborate with the leadership team as needed to prepare agendas and meeting materials, document meeting minutes, track action items, and follow up on deliverables
Plan and coordinate virtual and in-person events and meetings on and offsite, including preparation of meeting materials, logistics, venue, activities, and catering
Maintain email aliases, distribution lists, and shared directories, including maintaining permissions
Collaborate flawlessly with other executive team admins to execute on scheduling meetings and coordinate organization-wide events
May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
Support executive and leadership offsites, with availability for international travel up to 4 times per year
Raise purchase orders, verify invoices, and process payments for CW costs and expenses
Utilize Supplier Central portal to raise purchase orders, onboard vendors, and track approvals, orders, and invoices from start to finish
Minimum Qualifications
3-7+ years’ experience supporting senior executives in a fast-paced, multinational environment
Exceptional time management, organizational, and multitasking skills
Willing to adapt to a rapidly changing environment and new processes and responsibilities
Proven ability to work under pressure, communicate effectively, and meet deadlines
Proficient in Microsoft Office Suite, Mac and Windows operating systems and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint and Copilot
Not afraid of AI tools and can proficiently use them. Tech savvy
Strong interpersonal and written/verbal communication skills in English
Able and willing to travel to events or internal meetings, locally and internationally as required
Due to our globally distributed team, you may occasionally work outside of normal business hours; able to work flexible schedule
Discreet and experienced in handling sensitive and confidential information
The Ideal Candidate
Takes initiative and is a self-starter who thrives with minimal supervision
Excels at managing complex projects and delivering results both independently and collaboratively
Enjoys building positive working relationships across all levels and geographies
Highly organized, detail-driven, and capable of juggling multiple responsibilities
Embraces change, learns quickly, and adapts well to dynamic environments
Understands the value of integrity and honesty in the workplace and takes ownership of their work
About Autodesk Product Development and Manufacturing Solutions
Autodesk gives you the power to make anything. If you’ve ever driven a modern car, admired a towering skyscraper, used a smartphone, or watched a great film, chances are you’ve experienced something amazing that was designed and made with Autodesk software. The Autodesk Product Design and Manufacturing Solutions (PDMS) portfolio focuses on the product development lifecycle — from design and validation to production engineering, manufacturing execution, and operations. We develop the tools that help millions of professionals and students around the world design and make great products.
Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.
When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!
Benefits
From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/
Salary transparency
Equal Employment Opportunity
At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.
Diversity & Belonging
We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
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