62 Administrative assistant Jobs

You Lead the Way. We’ve Got Your Back.

With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.

At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.

Join Team Amex and let's lead the way together.

General Counsel’s Organization:

As a member of the General Counsel’s Organization, this flexible and energetic Executive Assistant will provide administrative support to 4 Vice Presidents within the GCO. This role requires planning, prioritization, problem-solving and collaboration skills, strong communication, attention to detail and flexibility. The ideal candidate must be experienced in handling a wide range of administrative related tasks and be able to work independently and confidently under pressure. Building strong relationships, being resourceful, and knowing how to navigate large organizations fluidly will also be critical to success in this position.

Role & Responsibilities:

Help propel your team and business colleagues to success

·       Coordinate with executive offices across the Company to facilitate close coordination between the legal and the business teams

·       Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones

·       Regularly interfacing with American Express legal and business executives, associates and other contacts

·       Creating and updating matters via the General Counsel’s Office Billing/Matter Tracking System

·       Reviewing and appropriately directing legal correspondence and filings

·       Booking meeting rooms and coordinating presentations, catering and audio visual needs

·       Managing end-to-end expense reporting and invoicing processes including submissions, review and monthly processing

·       Coordinating travel arrangements and logistics

·       Supporting the onboarding of new hires

·       Ordering office supplies and equipment

·       Support various ad-hoc projects as needed, including through substantive participation in meetings and use of MS Word, Excel and PowerPoint skills

Are you ready for the challenge?

Minimum qualifications:

·       2+ years of previous experience as an Executive or Administrative Assistant and familiarity with office management and technologies

·       Proven experience providing support to executives with exceptional organizational, administrative, and interpersonal skills, a keen attention to detail and a sense of urgency in execution and follow-up.

·       Proficient in MS Word, PowerPoint, Excel and Outlook and comfortable adapting to new technology

·       Self-motivated, proactive team player with strong initiative

·       Strong attention to detail with emphasis on accuracy, quality, timeliness and follow through

·       Enthusiasm to work collaboratively and proactively with the broader Associate team and build relationships across the Company

·       Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting and changing priorities with little direction.

·       Excellent verbal and written communication skills (via phone, email, Webex and in-person)

Preferred qualifications:

·       Experience with American Express systems and processes such as Concur, Reserve, TechCare, Ariba etc

·       Bachelor’s degree a plus

·       Experience with legal support a plus

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:

• Competitive base salaries 
• Bonus incentives 
• 6% Company Match on retirement savings plan 
• Free financial coaching and financial well-being support 
• Comprehensive medical, dental, vision, life insurance, and disability benefits 
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need 
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy 
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location) 
• Free and confidential counseling support through our Healthy Minds program 
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for this position.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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