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Job Details
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.
The Business Support Coordinator role is an important role in the business, working as part of a team to support with everyday operations, providing excellent customer service.
This position reports to Finance Director Baltics and Ukraine.
Key Responsibilities:
- Act as local MAP (Master Approval Process – AbbVie’s internal system) champion in Latvia:
- Provide full assistance with MAP to local teams
- Prepare all documents accurately and upload all requested information to MAP before submission
- Gather and prepare all documents and upload all requested information into MAP from the project beginning to the end
- Preparation of agreements for HCPs, HCOs, PSA and etc.
- Sales and Marketing support for Commercial Business Units:
- Events and meetings organization and arrangements
- Act as coordinator of locally organized events for involved parties (both external and internal as applicable)
- Be responsible for participants’ registration at events
- Support with materials preparations, hand-outs
- Provide all invoices related to those events for responsible person
- Responsible for international travel arrangements for HCPs and AbbVie’s personnel from Commercial Business Units
- Support the development of promotional materials.
- Other Operations:
- Provide administrative support as program/ tools user: New Vendor creation, Suplier Evaluation Tool, Veeva (MedComms and PromoMats); EXTRA; AbbVie Congress Portal; Sanctioned Party Screening Process.
- Coordinate travel arrangements, bookings where required
- Support organization of local internal events, meetings and initiatives
- Act as Administrative Assistant back-up
- University Degree
- 2 - 3 years of previous experience as assistant (including work with company provided systems, databases, documents and agreement preparation)
- Fluency in Latvian and English languages (both written & spoken)
- Ability to adapt to changes, communicate effectively and work in a team, meet internal and external customer’s needs, deadlines, innovate, demonstrate integrity, reliability and trust, prioritization of assigned tasks, and to utilize office technology and demonstrate practical knowledge of information systems management.
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html
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