Watch this video to learn more about CLS
SpecialtiesForeign Exchange Settlement, Risk Mitigation, FX, Cross currency swaps, Processing, Same day settlement, Finance, Aggregation, CLSMarketData, Data, Post-trade , OTC Derivatives, CLSSameday, FX volume data, CLSMarketData, CLSTradeMonitor, CLSSettlement, Forex, FinTech, Settlement, CLSNow, CLSReporting, FX Volume, FX Pricing, FX Forecast, FX Order Flow, CLSSameday, Banks, FX Global Code, Financial services, and FXalternativedata
Job Details
About CLS:
CLS is the trusted party at the centre of the global FX ecosystem. Utilized by thousands of counterparties, CLS makes FX safer, smoother and more cost effective. Trillions of dollars’ worth of currency flows through our systems each day.
Created by the market for the market, our unrivalled global settlement infrastructure reduces systemic risk and provides standardization for participants in many of the world’s most actively traded currencies. We deliver huge efficiencies and savings for our clients: in fact, our approach to multilateral netting shrinks funding requirements by over 96% on average, so clients can put their capital and resources to better use.
CLS products are designed to enable clients to manage risk most effectively across the full FX lifecycle – whether through more efficient processing tools or market intelligence derived from the largest single source of FX executed data available to the market.
Our ambition to make a positive difference starts with our people. Our values – Protect, Improve, Grow – underpin everything that we do at CLS and define and shape a supportive and inclusive working environment in which everyone is encouraged to be open and forward-thinking.
Functional Title:
Assistant Corporate Secretary
Location:
New York
Reporting To:
Head of Chairs’ Office and Corporate Secretary
Department:
Chairs’ Office
Number of Direct Reports:
0
Job Purpose
The Assistant Corporate Secretary will be a member of the team supporting the Head of the Chairs’ Office and Corporate Secretary.
The Assistant Corporate Secretary will prepare first drafts of Board and Committee agendas, draft minutes of Board and Committee minutes as requested, assist in the preparation of Board materials, and maintain records of Board and Committee meetings.
This position will also be responsible for corporate maintenance for assigned CLS Group subsidiaries. and statutory documentation such as amendments to constitutional documents, secretary’s certificates, minutes excerpts and various required registrations. This staff member will also respond to internal and external requests for corporate information, such as inquiries by internal/external auditors and the Company’s regulators. The role will also serve as the divisional liaison for risk related work including the quarterly RCSA.
Essential Functions
Major duties and responsibilities of the job
Strategic
· Under guidance of Corporate Secretary, responsible for agenda development, board documentation and providing first drafts of Board and committee minutes, as requested.
· Assist in creation and distribution of Board and Committee materials.
Operational
• Supports the function by drafting board documents, meeting minutes and assists with meeting logistics on an as needed basis
• Prepares Secretary’s Certificates, assists with signing authority
• Executes and records director housekeeping matters, attendance, compliance, maintains follow-up logs
• Assists with tasks related to the Annual Report
• Work with Head of Chairs Office to codify practices, manuals and policies
Leadership
· Support and advise Committee Support teams across the Organization and continue to refine practices.
· As expertise and familiarity with the organization increases, advise internal clients on corporate governance or entity governance matters.
Knowledge, Skills and Abilities
Competencies required for successful job performance
· Excellent written communications, including legal/business writing skills.
· Meticulous attention to detail and highly organized; must have impeccable work product.
· Excellent interpersonal and communication skills.
· Experience with corporate/legal documentation, including constitutional documents, board materials and minutes; also corporate housekeeping and governance documents.
· Technologically proficient – does not need extensive IT expertise, but intermediate PowerPoint, Excel, database skills necessary. Experience with an electronic board portal (Diligent) highly desirable.
Essential Qualifications
Experience, education and any certifications as necessary for successful job performance
Absolute discretion and ability to maintain confidentiality of highly sensitive materials.
At minimum, undergraduate degree. A basic understanding of corporate law and governance principles a must.
Must have experience with board, committee or meeting planning.
Must be able to work flexible, occasionally long hours – deadline-driven.
Desired Qualifications
Experience, education and any certifications as necessary for successful job performance
Previous experience in project management/meeting management.
Corporate secretarial experience.
Success Factors
Personal characteristics contributing to an individual's ability to excel in the position
· Intellectual curiosity and the diligence to learn every aspect of the business
· Must be adept at recognizing corporate culture as individual acts as liaison between Board/Chairs, Executive Management and staff members – diplomacy is important.
· Flexible, hard-working and close attention to detail.
· Ability to assess unstructured information, digest it and present it clearly and logically.
· Problem solver willing to thoroughly research to develop correct answer/solution.
Our commitment to employees:
At CLS, we celebrate diversity and consider this to be one of our strongest assets. We are committed to fostering an environment in which everyone feels comfortable to be who they are, and inclusion is valued. All employees have access to our inclusive benefits, including:
- Holiday - UK/Asia: 25 holiday days and 3 ‘life days’ (in addition to bank holidays). US: 23 holiday days.
- 2 paid volunteer days so that you can actively support causes within your community that are important to you.
- Generous parental leave policies to ensure you can enjoy valuable time with your family.
- Parental transition coaching programmes and support services.
- Wellbeing and mental health support resources to ensure you are looking after yourself, and able to support others.
- Affinity Groups (including our Women’s Forum, Black Employee Network and Pride Network) in support of our organisational commitment to embrace and always be learning more about DE&I.
- Hybrid working to promote a healthy work/life balance, enabling employees to work collaboratively in the office when needed and work from home when they don’t.
- Active support of flexible working for all employees where possible.
- Monthly ‘Heads Down Days’ with no meetings across the whole company.
- Generous non-contributory pension provision for UK/Asia employees, and 401K match from CLS for US employees.
- Private medical insurance and dental coverage.
- Social events that give you opportunities to meet new people and broaden your network across the organisation.
- Annual flu vaccinations.
- Discounts and savings and cashback across a wide range of categories including health and retail for UK employees.
- Discounted Gym membership – Complete Body Gym Discount/Sweat equity program for US employees.
- All employees have access to Discover – our comprehensive learning platform with 1000+ courses from LinkedIn Learning.
- Access to frequent development sessions on a number of topics to help you be successful and develop your career at CLS.
CLS delivers a critical settlement service for the global FX market, processing more than USD 6.5 trillion of payment instructions every day. We... Read more