Watch this video to learn more about Autodesk
Autodesk makes the software and tools that help people imagine, design, and make a better world. If you've ever driven a high-performance car, admired a towering skyscraper, used a smartphone, or watched a great film, chances are you've experienced what millions of Autodesk customers are doing with their software. Autodesk offers their employees benefits like:
Job Type
Job Details
Job Requisition ID #
Position Overview
Provides administrative support to leadership by acting as a facilitator and liaison, handling details of a highly confidential and critical nature to internal and external contacts. Requires in-depth knowledge of company operations, policies, and procedures. Exercises judgment in order to pro-actively address potential problems and ensure an efficiently functioning office.
Responsibilities
Manages and maintains calendars Schedules, plans, and coordinates events and meetings onsite and offsite, including research and preparation of meeting materials
Coordinates meeting logistics including location and rates. Ensures meeting attendees have appropriate information including directions and maps
Prepares agendas, takes notes and distributes meeting minutes and presentations. May track action items and communicate status
Makes business travel arrangements and manages and communicates travel itineraries. May manage travel accounts including mileage cards
Works closely with Corporate Travel to schedule and change itineraries. May research and obtain travel visas. In some cases, may travel with executive
Develops and maintains positive working relationships with staff, internal departments and outside parties, including high-level contacts of a sensitive nature Manages information flow within and outside of division or business unit
Serve as liaison between corporate office(s) by disseminating key communication pieces and distributing materials
Maintains confidential material related to employees and company operations. Coordinates new hire processing
Tracks and records performance on division or business unit goals, track expenditures related to employee rewards programs or coordinate and compile feedback for performance reviews
Manage executive’s email accounts, including monitoring email and responding on behalf of executive when appropriate
Prioritizes emails for follow up by executive. Direct emails to other parties for response
Monitors phones and voicemail systems and answers or re-directs calls. Pro-actively escalates issues that need manager’s immediate attention
Maintain email aliases, distribution lists and shared directories, including maintaining permissions
Manages information by organising and tracking on databases to synthesise and generate reports
Tracks executive expenses and generates expense reports
Monitors purchasing software system notifications and approves on behalf of executive if appropriate
Works with Accounts Payable in order to ensure department bills are paid in a timely manner. May serve as point person for departmental purchases, including but not limited to PC tracking and overall asset management
Manage budget and departmental costs, including reclassifications as necessary drafts letters, memos and emails
Responsible for general office administration tasks such as filing, copying, collating/stapling, etc. May work with Facilities department to coordinate space planning for division or business unit
Create presentations and maintains organization charts. May be responsible for maintaining and updating websites, including building or redesigning pages
Minimum Qualification
May be required to work outside of normal business hours
May require minimal travel depending on business needs
Experience in a similar administrative role
Excellent administrative skills with attention to detail
Track record of managing sensitive and confidential information
"Hands on" approach with good organization skills and the ability to prioritise
Familiarity with business software such as Microsoft Office (Microsoft Excel, Word, Outlook) and general computer literacy
Great communication skills, ability to be accurate in communications
Concentration on results and efficiency in processes
Some experience of a professional working environment in a fast paced administration team and with cross-functional teams and supporting multisite and international teams
#LI-AV1
Learn More
About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.
When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!
Salary transparency
Salary is one part of Autodesk’s competitive compensation package. Offers are based on the candidate’s experience and geographic location. In addition to base salaries, we also have a significant emphasis on discretionary annual cash bonuses, commissions for sales roles, stock or long-term incentive cash grants, and a comprehensive benefits package.Sales Careers
Working in sales at Autodesk allows you to build meaningful relationships with customers while growing your career. Join us and help make a better, more sustainable world. Learn more here: https://www.autodesk.com/careers/sales
Diversity & Belonging
We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
Are you an existing contractor or consultant with Autodesk?
Please search for open jobs and apply internally (not on this external site).
We believe flexibility in how and where work gets done is good for our people and teams. Embracing a hybrid-first model allows us to better meet... Read more