AA Sr Analyst, Events

About AbbVie

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

The Events Analyst in Allergan Aesthetics (an AbbVie Company) will assist in planning, organizing and executing a variety of events including congress, conferences, seminars, product launches, and corporate meetings positioning our company as a market leader always including employees, customers and patients as the center of our initiatives. This role involves assisting multiple stakeholders internally and externally, supporting in organizing and execution of events strategies and logistics, and ensuring compliance with industry regulations and internal policies.

Event Planning and Coordination:

- Support in the planning and organization of events, ensuring all logistical aspects are covered.

- Coordinate with vendors, suppliers and event venues.

- Support the creation of event timelines, checklists and detailed event plans.

- Coordinate registration process and attendee lists.

- Support with travel and accommodation arrangements for event participants.

- Budget management of the events, ensuring the events are delivered within financial forecast.

- Work closely with internal teams and external vendors to ensure seamless execution of events (RSVP, payments, contracts).

Event Execution:

- Support in the planning and organization of events, ensuring all logistical aspects are covered.

- Coordinate with vendors, suppliers and event venues.

- Support the creation of event timelines, checklists and detailed event plans.

- Coordinate registration process and attendee lists.

- Support with travel and accommodation arrangements for event participants.

Communication and Collaboration:

- Liaise with Marketing, Commercial, Medical affairs, AMI, and other departments to ensure correct event logistic implementation.

- Maintain effective communication with all stakeholders to ensure event success.

- Work close to Marketing, Commercial, Medical affairs, AMI assisting with specific needs of customers and other stakeholders.

- Ensure that all departments are informed regarding the events timeline, planning and execution.

Regulatory Compliance:

- Maintain accurate records of event expenditures and attendee information for reporting and compliance purposes.

Administrative Support:

- Handle administrative tasks related to event management, such as budget, invoices and contract management.

- Maintain accurate and up-to-date records of event activities and expenses.

- Support the Events Coordination withs various tasks as needed.

On-Site Events Management:

- Assist with on-site event operations, including registration, setup, assembling, disassembling, layout, food and beverage, logistics, and others.

- Assist with handling any issues that arise during events promptly communicating with impacted stakeholders to ensure proper handling of the issue.

Post-Event Activities:

- Create post-event reports summarizing key metrics and insights.

- Identify areas for improvement and recommendations for future events.

- Bachelor's degree in Tourism and Event Management, Marketing, Communication, Administration, or a related field.
- Languages: Intermediate to Advanced English will be a differentiation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work with short deadlines and manage multiple events simultaneously.
- Willingness to travel as required for on-site event management.
- Detail-oriented with a proactive approach to problem-solving.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html