Manager, Travel and Expense (New York City)
Job details
Location: Hybrid
Medidata follows a hybrid office policy in which employees who are hired for an in-person position are expected to work on site a certain number of days per week in accordance with Company policy.
About our Company:
Medidata is powering smarter treatments and healthier people through digital solutions to support clinical trials. Celebrating 25 years of ground-breaking technological innovation across more than thirty six thousand trials and 11 million patients, Medidata offers industry-leading expertise, analytics-powered insights, and one of the largest clinical trial data sets in the industry. More than 1 million users trust Medidata's seamless, end-to-end platform to improve patient experiences, accelerate clinical breakthroughs, and bring therapies to market faster. Discover more at www.medidata.com.
About the Team:
To manage all aspects of travel for Medidata, provide a sustainable travel policy and ensure employee travel is safe and organized according to company policy. You will need to have a good understanding and successfully achieve our Global T&E ambitious objectives in line with 3DS business strategies. Main objectives: Simplify Traveler user experience, reinforce T&E travel policies adoption, and apply a lean approach to simplify process and operations.
Responsibilities:
· Agency Management: Serve as the day-to-day point of contact for our corporate travel agency. Escalate and resolve service issues and facilitate communication between agency teams and internal travelers.
· Stakeholder Communication: Manage internal travel-related communications. This includes sharing policy updates, providing guidance on booking tools, and responding to employee and leadership inquiries.
· Data & Reporting: Partner with the travel agency to build and distribute regular reports on key travel metrics. This includes reports on booking volume, spend by department, policy compliance, and other travel activity.
· Visibility & Insights: Identify and flag trends in travel data to internal stakeholders. Highlight opportunities for cost savings and provide insights that help improve our travel program.
· Program Support: Assist with the administration of our travel program. This includes managing traveler profiles and ensuring all bookings align with company policy.
Qualifications:
· Proven experience in a travel-related role, preferably within a corporate environment.
· Strong understanding of corporate travel agency operations and online booking tools.
· Excellent communication and problem-solving skills.
· Highly organized with a keen eye for detail and a talent for data analysis.
· Proficiency in Microsoft Excel or Google Sheets.
The salary range posted below refers only to positions that will be physically based in New York City / New Jersey. As with all roles, Medidata sets ranges based on several factors including function, level, candidate expertise, and geographic location. Pay ranges for candidates in locations other than NY/NJ, may differ based on the local market data in that region.
The base salary pay range for this position is $96,000.00 to $110,000.00
Base pay is one part of the Total Rewards that Medidata provides to compensate and recognize employees for their work. Most sales positions are eligible for a commission on the terms of applicable plan documents, and many of Medidata's non-sales positions are eligible for annual bonuses. Medidata believes that benefits should connect you to the support you need when it matters most and provides best-in-class benefits, including medical, dental, life and disability insurance; 401(k) matching; flexible paid time off; and 10 paid holidays per year.
Equal Employment Opportunity:
In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Medidata are based on merit, qualifications and abilities. Medidata is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, gender, sex (including pregnancy, childbirth or medical or common conditions related to pregnancy or childbirth), sexual orientation, gender identity, gender expression, marital status, familial status, national origin, ancestry, age, disability, veteran status, military service, application for military service, genetic information, receipt of free medical care, or any other characteristic protected under applicable law. Medidata will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
Applications will be accepted on an ongoing basis until the position is filled.
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