Job Description We are looking for an enthusiastic, skilled Legal Assistant to support our Law Department team for the EMENA region at our European Headquarters in Oegstgeest, The Netherlands.  You will play a crucial role in ensuring the Law Department can continue to provide high quality Legal services & advice to the business across the many countries in which we operate. In this role you will report directly to Vice President & Associate General Counsel EMENA. Core responsibilities:

• Providing high-quality and timely administrative and secretarial support to the Law Department for the EMENA region, including calendar management, arranging all aspects of travel, expense reimbursement, invoice management and archiving.
• Working closely with the Legal Operations Team to help manage the Global Law Department budgeting process and EMENA team regional budget.
• Supporting the team's spend and matter management processes which includes:
  • Matter creation for all attorneys
  • Onboarding vendors into AP systems
  • Invoice and budget management; ensure that vendors adhere to the Outside Counsel Guidelines
  • Completing Brightflag administrative training and managing Brightflag e-billing system for the region
  • Working closely with the Legal Operations team to ensure processes are followed in the region
  • Working with finance teams directly to resolve invoice payment issues
• Assisting with corporate secretarial work, for example arranging drafts and signatures for powers of attorney, financial statements and connecting with the Company’s corporate secretarial provider.  
• Coordinating the legalization and authentication of documents with foreign consulates.

Qualifications WHAT WE WILL BE LOOKING FOR IN YOU:

• Demonstrated success in providing administrative/secretarial support to Legal Executives in an international, high demand environment:
  • Consistent eye for detail and high standards for all work output 
  • Excellent organizational and communicative skills (spoken as well as written)
  • Trustworthy and ethical: Ability to keep all matters handled and information received in the strictest confidence
• Ability to independently manage and prioritize workload and projects
• Ability to work with the Global Law Department and other functions
• Excellent computer skills: proficiency in Gsuite (Google Calendar, Gmail & Google sheets/docs/slides), Microsoft Office (Word, Excel, Powerpoint), document management systems, and Brightflag/other electronic counsel billing portals. 
• Fluency in English (spoken as well as written)

Additional Information We offer:

• Attractive salary package
• Workplace & work hours flexibility
• Structured learning and development / Mentoring program 
• International environment 
• Events such as International Women’s Day, Earth Day, etc. 
• A growing and welcoming team with good spirit!

Who we are! - Our Story: Every voice. Every day! Eight Values. One Team! Being open to every voice, every day, brings our value of diversity to life and makes Avery Dennison a vibrant and engaging place to be. We understand diversity and equal opportunities as enrichment for our future-oriented work. Across our diverse, global team, every voice makes us stronger. When we listen to and learn from each other, there is no limit to what we can achieve together. Each of us is unique, and we appreciate bringing together different personalities and talents. Avery Dennison is an equal-opportunity employer. In the EMEA region, we have these Employee Resource Groups: 

• EmpoWer - focusing on the engagement, mentoring, and promotion of women
• Mental Health - striving to provide a safe space for employees to discuss mental health issues in the workplace
• Unite - supporting the LGBTQI+ and ally community in the EMEA region

To find out more about all our employee resources groups globally as well as our Diversity, Equity & Inclusion approach, please go to our Diversity and Inclusion pages in the About Us section of our website: https://www.averydennison.com/en/home/about-us/diversity-and-inclusion.html  At Avery Dennison, we do what we love, and we love what we do - Just click here, and get to know us better: Life @ Avery Dennison (linkedin.com/company/avery-dennison/life/emea)