Onsite
Full Time
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Job Type

Full Time

Job Details

Tender Phase: 

  • Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head’s. 
  • Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder. 
  • Proper follow-up with other departments to submit the documents. 
  • Organize the files in a folder structure in the softcopy Binders. 

Project Phase: 

  • Should have experience in contract reading and understand the Customer documentation requirements 
  • Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the SubSuppliers 
  • Upload the documents into the Document Management System (EDMS) 
  • Maintain the complete Project Documentation Status 
  • Communicate with Project Manager and Departments for Clarifications and Suggestions 
  • Proper follow-up with other departments to submit the documents 
  • Distribute the documents to various departments for Review & Approval 
  • Send the documents by Transmittal for Customer Review & Approval 
  • Adding the documents into e-Room (web-based database, Easy access for the members in different locations) 
  • Organize the files in a folder structure in the softcopy Binder 
  • Print out the drawings as hard copies and insert them into binders, if needed 
  • (This is the installation and Final Plant documentation) and send it to respective sites 
  • Check & upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation) 
  • After the Customer Approval, hand over the Project to After Sales Department 

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Documentation Specialist
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