What Autodesk Has to Offer: Autodesk makes the software and tools that help people imagine, design, and make a better world. If you've ever driven a high-performance car, admired a towering skyscraper, used a smartphone, or watched a great film, chances are you've experienced what millions of Autodesk customers are doing with their software. Autodesk offers their employees benefits like:
Job Requisition ID #
Position Overview
At Autodesk, we are inspired by building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, improve new green, affordable housing for low income communities, put rockets into space, 3d print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster and with less negative impact on the world is the mission that pulls us all out of bed every morning.
We're on the search for an experienced Executive Assistant to join our ESAE (Enterprise Systems and Applications Engineering) team! As Executive Assistant, you'll provide administrative support to our senior staff by being a facilitator and liaison for the team. You will work predominantly with Directors and Senior Directors and our partners in other organizations. You will perform multiple tasks, handle details of critical nature, while using your experience to proactively address potential problems and ensure an efficiently functioning team.
You will report into the Chief of Staff for ESAE and be a hybrid employee reporting into the San Francisco office.
Responsibilities
Manage complex calendars while ensuring prioritization of activities
Provide virtual and onsite meeting support and coordinate logistics for departmental meetings
Arrange international and domestic travel
Manage expectations with a variety of stakeholders (Leadership team / external stakeholders) to ensure execution / accuracy
Help create, review and edit documents, presentations and reports – including staff tactical and strategic meeting agendas
Manage the monthly Town Hall process (agenda / presentation / speakers)
Help manage expense reports and reimbursements for the leaders
Help with the planning, execution, and tracking of various projects
Be proactive about potential scheduling conflicts and prioritize according to what is most important to our senior staff
Partner with other EAs to align on operating rhythm and cadences for the leadership team
Minimum Qualifications
4-6+ years' experience providing administrative support to senior level executives, managing multiple executives at a time
Some project management experience, including defining a plan, coordinating stakeholders, resolving challenges/issues and reporting on progress
Can work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality
Willing to adapt to rapidly changing environment and new processes and responsibilities
Ability to work well under pressure, communicate effectively, and meet deadlines
Proficient in Microsoft Office Suite; preferably comfortable with Mac and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
Understand how to handle confidential business matters
Preferred Qualifications
Comfortable working with senior leaders and a wide array of partners of the company
Experience with collaboration, quality, details and structure
Proactive and shows initiative
Communications wizard, able to be clear, concise, and convincing in both written and spoken communications
Comfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your way
Trustworthy, Collaborative, Accountable & Flexible
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About Autodesk
Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.
We take great pride in our culture here at Autodesk – our Culture Code is at the core of everything we do. Our values and ways of working help our people thrive and realize their potential, which leads to even better outcomes for our customers.
When you’re an Autodesker, you can be your whole, authentic self and do meaningful work that helps build a better future for all. Ready to shape the world and your future? Join us!
Benefits
From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/
Salary transparency
Equal Employment Opportunity
At Autodesk, we're building a diverse workplace and an inclusive culture to give more people the chance to imagine, design, and make a better world. Autodesk is proud to be an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender, gender identity, national origin, disability, veteran status or any other legally protected characteristic. We also consider for employment all qualified applicants regardless of criminal histories, consistent with applicable law.
Diversity & Belonging
We take pride in cultivating a culture of belonging and an equitable workplace where everyone can thrive. Learn more here: https://www.autodesk.com/company/diversity-and-belonging
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