At Moody's, we unite the brightest minds to turn today’s risks into tomorrow’s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are-with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. 

If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity. 

Role overview:

We are seeking a highly organized, project-oriented and responsible Senior Administrative Assistant to join our global Corporate Affairs team; the position is based in Costa Rica and will support Corporate Affairs colleagues globally.
In this position, you will play a proactive role in managing and streamlining team day-to-day and long-term operations. Stakeholders require proactive calendar management with special attention to identifying and remedying scheduling conflicts, suggesting changes to be more efficient and help balance time between meetings and working time. The successful candidate will need to have experience and confidence using collaboration tools to keep a global team running.
This role also has the opportunity to develop and introduce efficiencies to stakeholders based in organizational, project management and procedural frameworks. The ideal candidate will be a team-oriented individual with a "can do" attitude, ability to think and plan proactively a keen eye for detail, a strong prioritization skills, and a deep understanding of administrative responsibilities.
Responsibilities:
* Coordinate and manage schedules, appointments, and meetings for the team to ensure smooth daily operations. As role progresses, administrative assistant would be expected to identify inefficiencies and suggest resolutions. Stakeholders will include 1 managing director and 2-4 senior vice presidents located around the world.
* Handle expense reports, including collecting receipts, tracking expenditures, and preparing regular expense summaries.
* Coordinate travel arrangements, including booking flights, hotels, and car rentals, and managing travel-related expenses. Adhere to corporate travel and entertainment policies and incorporate stakeholder preferences into planning.
* Provide general administrative support, such as organizing in-office team events, handling packing and shipping, and providing assistance to other team members as needed.
* Liaise with internal teams and external partners to ensure effective communication and scheduling. This includes working closely with Corporate Affairs Administrative Support team to follow best practices and standardize support across the team. Provide vacation and other coverage for administrative colleagues.
* Contingent on management of basic responsibilities, ownership of specific project, processes and subject matters.
* Perform other administrative duties as assigned.

Qualifications:
* Bachelor's degree or equivalent experience in business administration or a related field.
* Proven experience as an administrative assistant supporting senior corporate executives.
* Proficiency in MS Office, with exceptional knowledge of Teams, Outlook and Excel.
* Excellent time management skills and the ability to prioritize work.
* Strong organizational skills with the ability to multitask.
* High level of attention to detail and problem-solving skills.
* Excellent English written and verbal communication skills.

Moody’s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.

Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody’s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.