The main responsibilities would be,

• Organizing GM’s calendar & meeting schedules by optimizing time use with a focus on key meetings and events

• Managing emails, ensuring efficient communication within BDLT and with stakeholders

• Coordinating seamless business trips: smooth travel, managing flights, accommodations, and transportation

• Managing Expats & their families by assisting with legal and administrative matters, including visa processes, work permits, and other documentation requires

• Coordinating & negotiating with five star & other hotels for accommodation purposes, for meeting spaces, catering, and ensuring the best & cost effective quotation

• Ensuring better performance by the team service staffs

• Ensuring proper use of office stationeries & other logistics

• Arranging weekly meeting with the team service staffs to ensure smooth workflow & proper maintenance of the office premises

• Establishing a feedback loop where employees can provide input on the work environment, enabling continuous improvement and responsiveness to evolving needs.

• Coordinating other logistics for meetings & events (like, venue allocation, catering support, and transportation support)

• Efficiently allocating and managing budgets for various meetings & conferences logistics by managing Petty Cash.

• Prioritizing and executing specific requirements for VIP visits (like specific food preferences & food avoidances, making sure of smooth airport transfers, adhering to standard infection control, appropriate safeguarding and fire safety procedures within the office)

This position requires a detailed understanding of the Office administration. The candidate should have:

• Graduate/Post Graduate with minimum 2-5 years of experience in Coordinator role. 
• Working experience in a MNC a must. 
• Should be a computer literate and should be good in MS Office.
• Pleasant Personality - Neat, tidy, groomed presentably.
• Good interpersonal and communication skills.
• Initiative, independent and mature.
• Possesses high level of integrity and confidentiality.
• Customer focus, Flexible & Punctual.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.