Job Type
Job Details
The opportunity
We are looking for an Executive Assistant to support our Vice President of MACH Products and Global Head HR at HVDC. You will become the right hand of these managers and provide executive support to maintain a high level of leadership – a central and important part of our Technology development journey.
You will have the joy of being the spider in the web, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld.
We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.
How you´ll make an impact
Main task is to manage professional and personal service support and scheduling for the managers, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
Arrange internal/external events, for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.
Organize team communications and plan events, both internally and offsite
Perform administrative and management support, such as Minutes of Meetings (MoM), preparation of presentations, spreadsheet creation and maintenance of administration systems
Administration and coordination of signatures of various documents while keeping professionalism and confidentiality
Research, compile, verify and analyze information and issue special reports, presentations, organization charts, process maps, correspondence, etc. Coordinate meetings, agendas, MoM, actions and follow-up
Your background
Experience in administrative role reporting directly to upper management
Flexible and service-minded team player willing to adapt to changes and enjoys a challenge
Time-management skills and the ability to organize, prioritize and coordinate multiple projects at once
Great written and verbal communication skills, in English and Swedish
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
It is a merit to have knowledge about and experience of working in our business systems, for example eTime, Easy Procurement, Fieldglass, MyIS, Basware, Teams events, Visio
Experience developing internal processes and filing systems is also a plus
What we offer
Collective agreement
Flexible working time
Health care and wellness allowance
Fantastic career possibilities within Hitachi Energy both within Sweden and globally
Mentor to support you throughout onboard phase
Various trainings and education supporting employee development
Diversified company with over 70+ nationalities working in Sweden
Supplementary compensation for parental leave
Employee Benefit Portal with thousands of discounts and perks
More benefits could be connected to this specific role
More about us
Are you ready to join Hitachi Energy for a career with no limits and a place where you can be yourself? We are ready for you.
Recruiting manager Peter Lundin, peter.lundin@hitachienergy.com, will answer your questions about the position. Union representatives – Ledarna: Frank Hollstedt, +46 107-38 70 43; Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107-38 21 85. Any other questions can be directed to Talent Acquisition Partner Eva Schölin, eva.scholin@hitachienergy.com.
The HVDC (high-voltage direct current) technology is a key enabler for a carbon-neutral energy system. It is highly efficient for transmitting large amounts of electricity over long distances, integration of renewables and interconnecting grids, opening up for new sustainable transmission solutions.
Please find out more about our world leading technology at https://www.hitachienergy.com/offering/product-and-system/hvdc
