Job Description
Key Responsibilities:
Purchase Order Management
Issue and release approved purchase Orders (POs) to relevant suppliers.
Ensure PO accuracy in terms of price, quantity, delivery timelines, and payment terms.
Send POs to suppliers and follow up for timely confirmation and order acceptance.
LC & Bank Contract Management
Coordinate with supplier and finance to determine appropriate LC terms (e.g., irrevocable, at sight, usance).
Prepare and submit LC application documents to the finance/bank in line with the PO and contract terms.
Liaise with banks to arrange LC and Bank Contracts.
Monitor LC processing, amendments, document presentation, and compliance etc.
Ensure timely approval and issuance of bank contracts related to foreign and local purchases.
Order & Documentation Follow-up
Track order fulfillment status in coordination with suppliers and internal teams.
Follow up on supplier shipping documents required under LC and Bank Contract e.g., invoice, packing list, BL, COO.
Ensure timely document receipt for customs clearance and payment processing.
Invoice Verification & Matching
Conduct 3-way matching (PO, invoice, and goods/services receipt).
Resolve discrepancies between PO terms and invoice details (pricing, quantity, tax, etc.).
Work with suppliers and internal teams to resolve documentation or billing issues.
Payment Processing
Forward verified invoices and supporting documents to the finance team for payment.
Ensure timely release of payments as per agreed terms (TT, LC settlement, etc.).
Track payment status and maintain communication with vendors and banks.
Recordkeeping & Compliance
Maintain and update GIT report on daily basis to help planner for MRP.
Maintain proper documentation for POs, LCs, invoices, shipping documents, and payment confirmations.
Ensure compliance with company procurement policies, audit standards, and import/export regulations.
Assist in periodic audits and reporting.
Preferred Skills:
Planning, organizing, and prioritizing skills.
Strong analytical, problem-solving, and decision-making ability.
Effective communication and stakeholder management with strong follow-up.
High integrity and ethical standards in procurement practices.
Qualifications
Education:
Bachelor’s degree in Engineering, Business Administration or relevant field.
2-3 years of relevant work experience in Supply Chain or Procurement.
Knowledge of ERP systems (SAP/Oracle) and supporting tools.
Familiarity with global certifications (ISO, Oeko-Tex, FSC etc.) will be an added advantage.
Additional Information
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.
