We’re seeking someone to join our team as an Administrative Assistant, Operation Division.

In the Operations division, we partner with business units across the Firm to support financial transactions, devise and implement effective controls and develop client relationships, driving strategic automation solutions by embracing a transformation mindset and challenging the status quo.

Since 1935, Morgan Stanley is known as a global leader in financial services, always evolving and innovating to better serve our clients and our communities in more than 40 countries around the world.
 

What you’ll do in the role:
•    Provide secretarial / administrative support to Japan Operations. 
•    Deliver direct support to Managing Directors (MDs) and Executive Directors (EDs). 
•    Provide administrative support in the benefit of the department across 2 offices Tokyo and Osaka. 
•    The secretarial role will include but not limited to Calendar management, schedule management, coordinate conference room reservations, schedule meetings, luncheons inclusive of catering and multi-media requirements, arrange domestic and international travel, expenses processing, manage inventory of office supplies, moves and changes, reporting, projects etc., general office tasks, including filing, copying, data entry, maintain Organizational Charts

What you’ll bring to the role: 
•    Skills / Competencies that are essential to the role include:
•    Proactively provide support for MDs and EDs over and above day to day tasks.
•    Identifies areas for improvement and suggests solutions.
•    Excellent organization skills and good communicator
•    Excellent time/priority management skills
•    Good use of initiative, judgement and decision making
•    Flexible and adaptable to change Educational Requirements
•    MS standard requirements
•    Word/PowerPoint/Excel/Outlook/TEAMS
•    Proven work experience (3 or more years)
•    Creation of word documents, excel spreadsheets & databases and presentations/reports.
•    Formatting of word documents, if necessary importing data

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years.  Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.

To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices​ into your browser.

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.