Job details
As Team Assistant – Medical APAC, you will provide high‑level administrative support to the Vice President, Medical APAC in particular, and support the broader Medical APAC leadership team. This role is key to ensuring the smooth operation of the function across the region, combining team assistance, event and congress coordination, professional affairs support, and general administration.
You will deliver diary, travel and expense management for the VP and Senior Leadership team and assist with leadership team meetings, planning sessions and reviews. You will coordinate and manage internal and external Medical APAC meetings, congresses and industry events, including compliance documentation, logistics, supplier coordination and oversight of the Medical APAC meeting card.
Working closely with Professional Affairs, you will support healthcare professional (HCP) engagements across APAC, managing compliance processes such as needs assessments, CAPS, contracts, HCP travel bookings and payment coordination. You will also provide operational support including vendor setup and invoice processing, managing Highspot access, sending new starter packs, maintaining medical distribution lists, and handling ad hoc administrative tasks and projects as required.
About youYou are a trusted partner to senior leaders, known for your discretion, attention to detail, and ability to manage competing priorities. You thrive in complex environments, remain calm under pressure, and enjoy working across multiple stakeholders, cultures and time zones.
You bring strong organisational capability, a solutions-focused mindset, and a genuine desire to enable leaders and teams to perform at their best. You are equally comfortable managing executive diaries, coordinating large-scale regional events, and handling hands-on administrative tasks with care and efficiency.
Required:
Proven experience as a Team Assistant supporting senior leaders in regional teams
End-to-end diary, travel, and expensive management experience
strong organisational and project management skills, with the ability to manage multiple workstreams simultaneously
Experience coordianting meetings, internal and external events, trade shows or congresses, cinluding legostics and stakeholder communcation
Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
Ability to work independently, anticipate needs and adapt in a fast-paced, compliance-driven environment.
Preferred
Experience working in healthcare, medical devices, pharmaceuticals or other highly regulated environments
Experience supporting regional or APAC teams across multiple markets and timezones
Experience coordinating large-scale congresses, exhibitions or sponsorships
