This position is responsible for the strategic planning, management and execution of Deloitte hosted events and corporate trade shows with a primary focus on the Ecosystem & Alliance event portfolio within the Marketplace Planning Team. The position requires advanced meeting and event planning experience with ideal experience/background with trade shows and exhibitions from sourcing, contract negotiation, logistics management and seeing through to flawless execution. Looking for candidates who build strong relationships with internal stakeholders, strong customer service skills and ability to bring vision to life by creating experiences that build brand awareness and establish and foster connections. The role will reside within the Meeting & Event Services Marketplace Planning team and support and work directly with the Ecosystem & Alliance Marketing group to execute on the vision and scope of the event. Preferred location for this position is in a primary event market including Chicago, IL, Dallas, TX, San Francisco, CA, and Las Vegas, NV, but will consider other major marketplaces. This role requires approximately 30% travel.

Qualifications

Required:

• 5-7 years of relevant experience in meeting and event planning (experience in sourcing, contracting, budget management and logistics management for meetings or events)
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future

An Ideal Candidate Will Possess :

• Excellent communication skills (written and oral) with a consultative style
• Project management - ability to understand scope, create timelines and detailed event forecasts, and deliver on time to budget
• Experience in planning trade shows or other industry conferences
• Solutions & results oriented
• Ability to work independently, on multiple projects simultaneously and under deadlines
• Ability to handle high volume workload and fast pace; manage stress
• Strong working knowledge of Word, Excel, Outlook and Zoom is preferred
• Excellent customer service

Responsibilities

• Manage, plan, and execute the Deloitte Ecosystem & Alliance live event portfolio including, but not limited to, events and industry conferences and tradeshows.
• Travel to and provide onsite support at events throughout the year (multi-day conferences)
• Deliver engaging and thoughtful customer experiences at events ranging from intimate client dinners, receptions, product demos to large-scale hospitality events.
• Partner with Marketing on tradeshow booth production, technology integration, branding installations, and overall hospitality elements.
• Source appropriate venues and vendors on behalf of meeting stakeholders to capture vision and objective of event while also meeting budget, size and location/date requirements.

• Manage all event coordination including day-to-day administration, speaker, venue, vendor communication, and cross-departmental collaboration.
• Clearly communicate objectives, project status and updates to meeting stakeholders on a consistent basis

• Deliver exceptional client service with a consultative, solutions-oriented approach
• Forecast management and impeccable data integrity
• Strict adherence to meeting protocols (cost saving measures, risk policies, contract approvals)
• Frequent interaction and communication with firm leadership and external clients through meeting registration and coordination
• Serve as single point of contact for both the event sponsor and the event venue
• Develop detailed run of show and event timelines for stakeholders and vendors.
• Review, manage, and negotiate contracts with off-site venues and event vendors; leverage cost savings when applicable (production, event décor, entertainment, transportation, special supplies/materials, temp assistance)
• Audit and submit all event related invoices for processing
• Post meeting reporting and reconciliation
• Manage and produce virtual events when applicable, including speaker agreements, run of show and any other 3 rd party vendor coordination.

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Deloitte, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $69,600-$129,900.

Information for applicants with a need for accommodation: https://www2.deloitte.com/us/en/pages/careers/articles/join-deloitte-assistance-for-disabled-applicants.html

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