Job details
Key Activities & Accountabilities
1) Timetable management and communication inside the division
- Coordinate meetings and data in electronic timetables (Outlook)
- Organization of the local divisional meeting and appointments (booking meeting rooms, catering and technical services, guest travel and lodging and logistic details in general)
- Speaking to providers on the phone, via e-mail or in person to enable commercial and marketing activities
- Update mailing lists, onenote, divisional highlights
- Coordinate the relationship among Marketing and Facility or advocate to him/her the shipment and preparation of promotional support materials ( usb, brochures, product catalogue)
- Became the point of contact among the divisions and organization for specific matters related to BUD activities
- Processing and management of invoices for all commercial activities and maintenance of the department budget spreadsheets
- Coordinate organizational activities such as internal Conf call, Webex, Agents training and meetings, agenda, minute and follow up
- Support translations among languages as requested
2) Coordinate business trips
- Coordinate business trip and related BUD activity
- Booking of flights, transfers, train and taxi rides, according to valid country specific cost expenditure guidelines
3) Data collection
- Planning and executing internal events, e.g. monthly Leadership Team Meetings/Calls
- Provide assistance in the organization and operation of internal divisional educational activities
- Supporting the BUD by providing information and analysis, on an ad hoc basis, of commercial activity undertaken by the team
- Consolidate data from multiple sources (ie weekly forecasts) as requested
- Prepare advanced excel sheets and manage data collection from different cources
4) Project management
- Working independently on different projects agreed with the BUD
- Support the business at internal conferences when requested
- Coordinate Onedrive/One note common activity of the team and request from EU
- Coordinate organizational activities external agreement with third party and providers
- Prepare, send and archive yearly letter of budget per BU for agents
- Promote and disseminate Culture Compliance Company (compliance and ethical behavior)
- Satisfy ad disseminate Quality Culture and respect of procedures of the Company giving particular attention to Dl.lgs 81/2008
Education
- Educated to degree level or equivalent
- Ideally an engineering or technology graduate
Experience
At least two years in the same role
Competencies
- Fluency in English speaking and writing
- Excellent written and spoken communication skills
- Interpersonal skills
- Multi-task oriented
- Communication skills - verbal and written
- Problem-solving
- Attention to detail and accuracy
- Data collection and ordering
- Adaptability
- Initiative
- Stress tolerance
- Interest in a developing a sales and marketing career
Pay rate will not be below any applicable local minimum wage rates.
