Senior Executive Administrative Associate

DESCRIPTION

We are looking for a talented Senior Executive Admirative and Communications Specialist in Arlington, TX.

Job Summary:

The Executive Administrative & Communications Specialist acts as a trusted extension of senior management, ensuring a seamless and positive experience for internal and external stakeholders. This role provides high-level administrative support, manages complex schedules and communications, and prepares executive-level materials. The specialist functions as a representative of senior leadership, maintaining confidentiality, anticipating needs, and facilitating smooth operations across the organization.

Executive Administrative & Communications Specialist

Core Responsibilities

Executive Support

• Manage calendars, travel arrangements, expense reports, and meeting logistics.
• Prepare and edit documents, memos, and official correspondence.
• Maintain confidentiality of sensitive information and ensure smooth communication between senior leadership and stakeholders.

Team Meeting Planning

• Coordinate and schedule team meetings, including agenda preparation and distribution.
• Arrange meeting logistics (venue, virtual links, catering, materials).
• Capture and distribute meeting notes and action items promptly.

Marketing Communications

• Draft and edit speeches, presentations, and briefing packs for executive events.
• Coordinate with stakeholders to finalize messaging and visuals for speeches and marketing campaigns.
• Ensure timely delivery and adherence to branding and communication standards.

Project Administration

• Support project planning, scheduling, and resource coordination.
• Track deliverables, budgets, and timelines; prepare status reports.
• Facilitate communication between project teams and leadership.

Presentation Development

• Design and prepare high-quality slide decks for executive briefings, internal meetings, and external events.
• Tailor content to audience needs, ensuring clarity and impact.
• Apply storytelling techniques and data visualization best practices.

Required Skills

Administrative Expertise

• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to anticipate needs and act with discretion.

Communication & Marketing

• Exceptional written and verbal communication skills.
• Experience in speech writing and marketing content development.
• Understanding of branding and corporate communication principles.

Project & Meeting Management

• Familiarity with project management tools and methodologies (e.g., Agile, DMAIC).
• Skilled in planning and executing team meetings effectively.
• Ability to manage multiple priorities and stakeholders.

Presentation Design

• Skilled in creating visually compelling presentations.
• Knowledge of design principles and ability to simplify complex information.
• Comfort with tight deadlines and iterative feedback.

RESPONSIBILITIES

Education, Licenses, Certifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

This position may require licensing for compliance with export controls or sanctions regulations.

Experience:

Significant work experience and in-depth knowledge obtained through specialized training and relevant experience.

QUALIFICATIONS

Executive Administrative & Communications Specialist

Core Responsibilities

Executive Support

• Manage calendars, travel arrangements, expense reports, and meeting logistics.
• Prepare and edit documents, memos, and official correspondence.
• Maintain confidentiality of sensitive information and ensure smooth communication between senior leadership and stakeholders.

Team Meeting Planning

• Coordinate and schedule team meetings, including agenda preparation and distribution.
• Arrange meeting logistics (venue, virtual links, catering, materials).
• Capture and distribute meeting notes and action items promptly.

Marketing Communications

• Draft and edit speeches, presentations, and briefing packs for executive events.
• Coordinate with stakeholders to finalize messaging and visuals for speeches and marketing campaigns.
• Ensure timely delivery and adherence to branding and communication standards.

Project Administration

• Support project planning, scheduling, and resource coordination.
• Track deliverables, budgets, and timelines; prepare status reports.
• Facilitate communication between project teams and leadership.

Presentation Development

• Design and prepare high-quality slide decks for executive briefings, internal meetings, and external events.
• Tailor content to audience needs, ensuring clarity and impact.
• Apply storytelling techniques and data visualization best practices.

Required Skills

Administrative Expertise

• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to anticipate needs and act with discretion.

Communication & Marketing

• Exceptional written and verbal communication skills.
• Experience in speech writing and marketing content development.
• Understanding of branding and corporate communication principles.

Project & Meeting Management

• Familiarity with project management tools and methodologies (e.g., Agile, DMAIC).
• Skilled in planning and executing team meetings effectively.
• Ability to manage multiple priorities and stakeholders.

Presentation Design

• Skilled in creating visually compelling presentations.
• Knowledge of design principles and ability to simplify complex information.
• Comfort with tight deadlines and iterative feedback.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 1-3 years of experience in executive support or communications.
• Certification in project management (PMP, 6S or equivalent) is a plus.

Job Manufacturing

Organization Cummins Inc.

Role Category Off-site Remote

Job Type Office

ReqID 2425889

Relocation Package No

100% On-Site No

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.