Administration & Operations Specialist

• Do you enjoy bringing structure, clarity, and efficiency into daily operations? 

• Are you interested in a role where you can collaborate across teams, support communication, and use modern digital tools to streamline work? 

• Interested in joining a leading global software and cloud solutions provider helping organizations optimize technology and drive digital transformation? 

 
Practical Information  

Location: Warsaw, Poland | Reports to: CCOE Lead | Work Arrangement: Hybrid (3 days in the office) | Visa Requirements: Valid Visa for Poland | Language Requirements: Fluent Polish and English (minimum B2 level) 
 

We are looking for an Administration & Operations Specialist who will act as a key operational partner for our Warsaw office, improving workflows, strengthening internal communication, supporting cross‑team collaboration, and helping the organization run smoothly using modern workplace tools. In this role, you will have real ownership and autonomy, with the opportunity to shape how processes and information flow across the office. 

Key Responsibilities 

• Own and improve administrative processes by creating clear, structured materials (policies, procedures, instructions, and practical one‑pagers) that support daily work 

• Support smooth collaboration between teams (People & Culture, IT, Finance), especially during tool, system or process changes 

• Create clear, engaging internal communications for onboarding, adoption and organizational updates across Teams, SharePoint and Microsoft Viva Engage 

• Use Microsoft 365 tools to streamline communication and bring clarity to daily workflows 

• Identify opportunities to automate, simplify and enhance repetitive tasks using AI and modern digital solutions 

• Coordinate internal meetings, workshops and events, acting as the go‑to person for office matters 

• Collaborate occasionally with reception on visitor handling, access processes and meeting logistics