Job details
Position summary:
To provide overall administrative and business support to the VP, Neurovascular, Greater China, as well as business team
Essential Duties & Responsibilities: (Detailed Description)
Coordinate key meetings and events across APAC
Serve as the primary organizer and key point of contact for all NV internal meetings and training sessions, including global, APAC, and Greater China business meetings
Plan, organize, and execute Town Hall meetings for Greater China
Prepare meeting agendas, make logistical arrangements, document meeting minutes for meetings, events, and projects, and follow up on action items in a timely manner
Assist with vendor contract renewals and support colleagues with procurement processes
Submit product complaints via Trackwise within 24 hours
Manage daily administration for the Beijing office and arrange birthday gifts for all employees
Maintain close working relationships and communicate effectively with NV internal stakeholders
Arrange travel itineraries, accommodations, visas, and business trips for VP and management team as needed
Collect, maintain, and summarize accurate monthly miscellaneous reports from Sales, Marketing, MA, RAQA, Operations, and ICM in accordance with VP requirements
Consolidate Monthly Management Reports and quarterly business reviews
Drive filing process improvements; file and archive all NV event records, contracts, and related documentation for audit and internal use
Act as the executive support to VP, manage daily calendar, prioritize appointments, and handle confidential information with discretion
Prepare and proofread presentations, reports, memos, and other business documents for VP
Support cross-departmental communication and follow up on action items assigned by VP
Assist in budget tracking, expense reporting, and reimbursement for the VP office
Support business continuity, ad-hoc projects, and special assignments as assigned by VP
Education & Experience:
Bachelor’s degree from an accredited university or college
Minimum 3 years of relevant professional working experience
Excellent proficiency in both written and spoken English
Advanced skills in MS Office suite (Word, Excel, PowerPoint, Outlook)
Physical & Mental Requirements:
Ability to manage multiple tasks efficiently, prioritize workload effectively, and maintain strong organizational skills
Strong problem-solving and critical-thinking skills
High level of focus, attention to detail, and accuracy
Self-disciplined, reliable, and able to work independently with minimal supervision
Excellent interpersonal and communication skills
