Senior Project Coordinator - Thomson Reuters Foundation

We are seeking a Senior Project Coordinator to join the Programmes team Nairobi and work alongside our team in London and Nairobi to implement projects that touch on range of thematics.  The initial primary focus will be on projects addressing AI's role in newsrooms, though the role will also require supporting or leading a range of initiatives beyond this project and theme.

Please note, this is a fixed term contract until 30th April 2027. The role will report to the Head of Africa Hub, based in Nairobi.

About the Role

As Senior Project Coordinator at the Thomson Reuters Foundation, you will:

• Take lead in project activity forecasting, planning, coordination and execution, managing activity budgets, and leading on logistics.
• Take lead in outreach and onboarding of participants to the project, including vetting and onboarding.
• Provide logistical support for remote activities including workshops and mentoring schemes.
• Work closely with the Portfolio Manager to monitor the project plan and deliverables, keeping documents updated as and when changes take place. 
• Coordinate activities with teams across the Foundation such as Resilience of Independent Media (RIM) and Access to Law (A2L) and internal operational functions (finance, comms, etc.).
• Contribute to the development of impact stories and progress reporting (internally and externally), including gathering feedback from participants.
• Support the project lead in identification of potential and emerging risks and issues which could impact the successful delivery of the project. Escalate critical concerns. Contribute to development of mitigation strategies. 
• Support knowledge sharing and learning for the programmes team by sharing lessons learnt and contributing to discussions to increase wider team understanding. 
• Actively support external project communications in collaboration with project lead, communications team, and project donors.
• If needed, take lead in the management of key project partners ensuring partners adhere to project plan and financial and narrative reporting and receive support when required. 
• Working closely the project lead to coordinate the work commitments/contractual obligations of project consultants.
• Liaise with project stakeholders in the management of events and on-going support.
• Contribute to project budget oversight through monitoring of project expenses and tracking budget allocations as necessary. Collaborate with the finance team to ensure financial compliance. 
• Set up and manage vendors/consultant procurement as per policy, manage payment of invoices, and ensure all backing documentation is logged.

About You

To be our Senior Project Coordintor, you will likely have:

• At least 3 years work experience in a similar role, coordinating a range of activities with a number of internal and external stakeholders.
• Experience of building trusting working relationships across organisations with common goals, and working constructively with a diverse range of people 
• Experience of managing a range of project related risks.
• Excellent organizational skills, juggling a number of competing priorities.
• Experience of administrative or finance processes and excellent numerical skills 
• Ability to implement projects utilizing a context sensitive approach.
• A pro-active self-starting and problem-solving attitude, including paying attention to detail and being good on follow-through.
• Experience organizing events and training sessions, in-person and virtual.  
• Excellent interpersonal and communication skills –able to establish and maintain positive working relationships both internally and externally, with people from a wide variety of cultures and backgrounds 
• Competency in Word, Teams, Outlook and Excel. Experience with databases (e.g. Salesforce) would be an advantage
• Willingness to travel internationally 
• Fluency in English.

How to apply

• To apply for this position, submit your CV and a cover letter in English, describing how you meet the specifications for this role and provide your availability to start. Applications without a cover letter will not be considered.
• The salary is relative to the charitable sector in Nairobi and will be commensurate with experience. 

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What’s in it For You?

• Global Perspective and Impact: Interested in working for a dynamic global organization with a focus on social impact? With hubs all over the world from Bangkok to Madrid to Rio de Janeiro, join a truly international team with a shared goal of helping to build societies around the world that are free, fair, and informed.

• Unique Approach: Our expertise in media and the law is world class. We combine the power of both to address the critical issues faced by humanity.

• Our Relevance: With a focus on advancing media freedom, fostering more inclusive economies and promoting human rights, our work has never been more needed than right now.

• Industry Competitive Benefits: We offer competitive salary packages and market-leading benefits.

• Learning & Development: We are dedicated to the continual professional development of our employees and offer access to both in-house and external training opportunities.

About Thomson Reuters Foundation

The Thomson Reuters Foundation is the corporate foundation of Thomson Reuters, the global news and information services company. As an independent charity, registered in the UK and USA, we leverage our media, legal and data driven expertise to strengthen independent journalism, enable access to the law and promote responsible business. Through news, media development, free legal assistance and data intelligence, we aim to build free, fair and informed societies.

About Thomson Reuters

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.

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