Credit Risk (Risk Management) : Job Level - Executive Assistant
Job details
The Executive Assistant / Office Manager role will reside within the Firm Risk Management's Credit Risk Management (CRM) department as part of the Credit Risk Chief Operating Office (COO). This role provides direct administrative support to senior management and other staff based in the Purchase office, and serves as the Office Manager for the location, partnering with internal stakeholders to ensure smooth day-to-day office operations.
The successful candidate will have experience in an Executive Assistant and/or administrative support role; experience supporting directors or other high-level executives is preferred. This position requires a high level of professionalism, organization, and business etiquette. Due to the confidential and sensitive nature of information to which the candidate may be exposed, discretion is required. The ideal candidate must be able to learn quickly and engage in multiple detailed tasks at once, demonstrate strong flexibility regarding assigned duties, and be comfortable working in a fast-paced environment with changing priorities. The role will also provide back-up support to other administrative assistants, as needed.
Primary Responsibilities
- Maintain executives' calendars; schedule meetings and conference calls; monitor incoming meeting requests; and manage conflicts and prioritization
- Coordinate domestic and international travel arrangements and manage expense reporting
- Support new hire coordination and onboarding, including ordering equipment, requesting building access, and submitting internal systems access requests
- Serve as the Office Manager for Purchase, partnering with internal stakeholders across FRM to support day-to-day office operations
- Oversee day-to-day office operations for the Purchase location, including conference room readiness, visitor logistics, and general office readiness (supplies/pantry)
- Coordinate with Facilities/IT/Security/Building Management to address office needs and escalations, including access/badging, maintenance, office printer management, and equipment issues
- Support vendor coordination, invoice processing, and local event logistics for the location (including Ariba, as applicable)
- Partner with other administrative professionals to provide back-up coverage, as needed Experience
- Minimum of 5 years' experience in an Executive Administrative Assistant role
- Professionalism, strong business etiquette, and excellent written and verbal communication skills
- Tact, discretion, and sound judgment when handling confidential information; proven experience interacting with senior management
- Strong problem-solving skills with the ability to multitask, prioritize, and manage competing deadlines
- Strong working experience with Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel)
- Familiarity with Ariba, Concur and Entitlement Management Systems is a plus
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
At Morgan Stanley, we raise, manage and allocate capital for our clients – helping them reach their goals. We do it in a way that’s differentiated – and we’ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren’t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There’s also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
Expected base pay rates for the role will be between $70,000 and $115,000 year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
For more information, please visit: https://www.morganstanley.com/people-opportunities/eeo.
