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Job Type
Full Time
Job Details
Date Posted:2024-03-26 Country:United States of America Location:HVA34: Sterling, VA 22640 Davis Dr , Sterling, VA, 20164-7104 USA Position Role Type:Onsite The position performs complex administrative activities in close relationship to the day-to-day work of the Quality Assurance Operations department. The position available is in Sterling, VA and will be an onsite position. Primary Responsibilities:
- Provide administrative support to organization. Typical support tasks include scheduling meetings/conference rooms, catering, expense report preparation, tool support, and other onsite support assistance as needed
- Creating and pulling of SAP reports to create metrics used by team
- Lead Coordinator of the Process Awareness Matrix and PAL, including tracking and posting documents released by enterprise, and acting as moderator for peer reviews
- Assigns and tracks all ESAT audits, including internal floor sweep inspections
- Serve as the focal point for site tool calibration logics, including inventory, tracking, purchase order submission, and vendor relationship management
- Assisting in coordinating onsite and offsite customer meetings, meeting logistics, food orders, and set up/take down
- Help in administering Sharepoint/Teamspace sites, Teams drive and other shared drives, including site content updates, user access, and assisting users with questions
- Interact with other administrative assistants and support staff collaboratively to share knowledge and schedule activities across the business
- Proofreads presentation content to ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity and formatting
- Establishes, maintains, and revises departmental files and coordinates logistics for archiving documents through vendor
- May prepare materials for departmental meetings or reviews
- Interfaces with personnel from numerous departments and external contacts
- May assist in maintaining office supplies, including tracking, ordering and by organizing
- Assist in tasks associated with onboarding of new employees
- Perform other duties as requested by leadership, including special projects as assigned
- Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 2 years of relevant experience
- Previous experience in customer service roles
- Proficient with MS Office, O365, Outlook, and Teams
- Experience with Concur, Ariba and SAP
- The ability to obtain and maintain a U.S. government issued Secret Security Clearance is required
- U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
- Excellent time management skills, ability to multitask and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills
- Proactive, takes initiative, eager to learn
- Enjoy working as part of a team, ability to work well with others
- Patience and the ability to remain calm in stressful situations
- Excellent customer service
- Medical, dental, and vision insurance
- Three weeks of vacation for newly hired employees
- Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
- Tuition reimbursement program
- Student Loan Repayment Program
- Life insurance and disability coverage
- Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
- Birth, adoption, parental leave benefits
- Ovia Health, fertility, and family planning
- Adoption Assistance
- Autism Benefit
- Employee Assistance Plan, including up to 10 free counseling sessions
- Healthy You Incentives, wellness rewards program
- Doctor on Demand, virtual doctor visits
- Bright Horizons, child and elder care services
- Teladoc Medical Experts, second opinion program
- And more!
About the Company
At Collins Aerospace, we imagine ways to make the skies and the spaces we touch smarter, safer and more amazing than ever. Our employees tackle... Read more