We are seeking a highly motivated and detail-oriented Executive Assistant to support multiple Managing Directors in our Human Resources department. This associate-level position in Montreal is critical in ensuring smooth operations, seamless communication, and coordination across the organization. The ideal candidate will be a proactive problem-solver with exceptional organizational and communication skills.

In the Human Resources division, we provide advice and insight to attract, retain, reward and develop a talented global workforce, giving employees the support and tools, they need to succeed.  
 
Morgan Stanley is an industry leader in financial services, known for mobilizing capital to help governments, corporations, institutions and individuals around the world achieve their financial goals.  

Interested in joining a team that’s eager to create, innovate and make an impact on the world? Read on…  

Key Responsibilities:
• Calendar Management:
o Manage and prioritize complex calendars for multiple Managing Directors.
o Coordinate meetings and calls with senior leaders across different time zones globally.
o Proactively anticipate scheduling conflicts and provide solutions.
• Travel Arrangements and Expense Management:
o Coordinate domestic and international travel through the firm’s internal booking platform, ensuring compliance with company policies.
o Prepare detailed itineraries and manage last-minute changes.
o Process expense reimbursements and expense reports using Concur accurately and efficiently.
• Event Coordination:
o Organize and manage logistics for internal town halls, external speaker events, and global team meetings.
o Collaborate with stakeholders to ensure the successful execution of events.
• Onboarding Support:
o Assist with onboarding new team members across various global locations.
o Coordinate training schedules and ensure necessary resources are in place.
• Administrative Support:
o Handle confidential information with discretion.
o Draft and edit correspondence, presentations, and reports.
o Maintain accurate records and filing systems.

Qualifications:
• Minimum of 6 + years in an executive assistant or administrative role supporting senior leadership.
• Bachelor’s degree preferred 
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Experience with Concur for expense management, including reimbursement and expense reporting, is required.
• Exceptional organizational, communication, and multitasking abilities. Ability to work under pressure in a fast-paced environment.

What you can expect from Morgan Stanley:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 85 years. At our foundation are five core values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - that guide our more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you’ll find trusted colleagues, committed mentors and a culture that values diverse perspectives, individual intellect and cross-collaboration. Our Firm is differentiated by the caliber of our diverse team, while our company culture and commitment to inclusion define our legacy and shape our future, helping to strengthen our business and bring value to clients around the world. Learn more about how we put this commitment to action: morganstanley.com/diversity.  We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. 
 
At Morgan Stanley Montreal, we support the Firm’s global businesses and infrastructure with cutting edge technology and innovation. The multi-faceted and highly technical Montreal team plays a critical role in building and maintaining our leading technology platform, including electronic trading, algorithm trading, cloud engineering, infrastructure, cybersecurity and AI/ML. Morgan Stanley has been rooted in the Montreal community since 2008 and is considered a leading employer among the area’s highly skilled technology talent. There’s ample opportunity to move across the businesses for those who show passion and grit in their work.  
 
Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential.

All our positions are located in Montreal, Quebec. We offer a hybrid work environment, combining remote work and attendance in the office.

Knowledge of French and English is required.

Build a career with impact. Visit morganstanley.com for more information.