The Specialist, Professional Affairs is responsible for leading the full contract process for HCP and medical education events across multiple countries in LATAM. This role ensures operational efficiency, cost-effectiveness, and high service levels while maintaining compliance with company policies and regulatory requirements. Collaboration with internal stakeholders and continuous process improvement are key aspects of this position:

• Schedule and facilitate monthly meetings with the Marketing/Events team to ensure seamless coordination and communication, addressing any upcoming needs or issues.
• Ensure contracts are stored efficiently and in compliance with GDPR regulations, maintaining organized and accessible records for easy retrieval and audit purposes.
• Conduct regular meetings with the Manager and PA Team to balance workload, optimize capacity, and address any operational challenges, ensuring all team members are aligned with current objectives.
• Regularly review and update processes to ensure compliance with evolving regulations and policies, implementing necessary changes promptly to maintain adherence and minimize risks.
• Collaborate with event coordinators for effective Faculty Management, ensuring all logistical and contractual needs are met, and providing support for any issues that arise during event planning and execution.
• Lead the full contract process for HCP and medical education events, including collecting documentation from KOLs, working on contract elaboration, and ensuring all necessary approvals are obtained.
• Fill and upload compliance forms, send them to HCPs, and create contract events based on received scientific information, ensuring all details are accurate and complete.
• Review invoices post-event to ensure alignment with the pre-established budget, and communicate with the invoicing team to initiate the payment process, verifying that all financial transactions are accurate and timely.

Required:

• Bachelor’s Degree
• Advanced English, Spanish, and Portuguese skills
• Previous experience in Big4 Companies (Consultant firms), Banks, Auditing companies, or Compliance positions

Preferred:

• Previous experience in contract review positions