Are you passionate about the chance to bring your administrative support experience to a world class organization that is leading the way in both content and technology to make a safer and more secure world?  Do you have the skills necessary to work as a team within office operations and across the TRSS enterprise to lead executive level project coordination? If you are a team player and have excellent organizational skills, then Thomson Reuters Special Services (TRSS) is looking for you!

About the Role

As a Sr. Executive Assistant & Office Operations Manager, your role will focus on providing high-level executive support while overseeing and optimizing day-to-day operational functions to ensure organizational efficiency and effectiveness. This role will leverage strong organizational, communication, and problem-solving skills to manage executive priorities, coordinate cross-functional initiatives, streamline processes, and support strategic objectives. You will work closely with senior leadership and internal teams to drive operational excellence, improve workflow efficiency, and enable informed decision-making. To be successful in this role, you should be a proactive, detail-oriented leader and trusted partner, capable of anticipating needs, managing complexity with confidence, and ensuring seamless operations, executive effectiveness, and stakeholder satisfaction.

As a Sr. Executive Assistant & Office Operations Manager, you will contribute to a variety of areas including:

• Proactively managing calendars and coordinating onsite and offsite meetings, including all aspects of the meeting as needed (technology, food, travel, etc.).
• Making travel arrangements and ensuring trips are well organized and coordinated, and ensuring expenses are submitted on time.
• Team coordination of budgets, training, and awards.
• Managing timely responses to work requests with autonomy.
• Identifying and solving moderately complex process issues, setting priorities, and making decisions based on quality and accuracy.
• Implementing improvements to administrative and operational processes.
• Setting an example for other executive assistants and leaders within the business unit as part of a broader team for purposes of sharing information, best practices, and providing back-coverage across departments.
• Working on special projects and programs. This may involve projects for leadership as well as cross-department initiatives such as recognition programs.

About You

You’re a good fit for the role of Sr. Executive Assistant & Office Operations Manager if you have/are:

• Bachelor’s degree in Business Operations, Administration, Operations Management, Communications, or a similar field. Equivalent experience will be considered in lieu of a degree.
• 10+ years of administrative experience.
• Project coordination and adaptability with the ability to work well with all levels of internal employees, executives, and outside clients and vendors.
• Project management experience.
• Strong verbal, interpersonal, and written communication skills.
• Strong organizational skills.
• Strong internet research skills.
• Comprehensive experience in Microsoft Office Suite including Word, PowerPoint, Excel, SharePoint, Teams, and Outlook.
• High level of integrity in managing confidential information.
• Ability to anticipate business and leadership needs and proactively carry out duties.
• Ability to manage and prioritize multiple tasks in a fast-paced environment of tight deadlines and high-quality standards.
• U.S. Citizenship essential to comply with government contract/agency or department of Federal Government requirements.
• Ability to obtain and maintain a U.S. national security clearance.

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What’s in it For You?

• Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.

• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.

• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.

• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.

• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.

• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.

• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

 

 

In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.

Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations. Eligible office location(s) for this role include one or more of the following: New York City, San Francisco, Los Angeles, and/or Irvine, CA; McLean, VA; Washington, DC. The base compensation range for the role in any of those locations is $85,500 USD - $158,700 USD. Base pay is positioned within the range based on several factors including an individual’s knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs. This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.

About Us

Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.

We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.

Thomson Reuters makes reasonable accommodations for applicants with disabilities, including veterans with disabilities, and for sincerely held religious beliefs in accordance with applicable law. If you reside in the United States and require an accommodation in the recruiting process, you may contact our Human Resources Department at HR.Leave-Expert@thomsonreuters.com. Disability accommodations in the recruiting process may include things like a sign language interpreter, making interview rooms accessible, providing assistive technology, or other relevant accommodations. Please note this email is not intended for general recruitment questions and we will promptly respond to inquiries regarding accommodations. More information on requesting an accommodation here.

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More information about Thomson Reuters can be found on thomsonreuters.com