Administrative Associate - Level III - General Management

DESCRIPTION

The Administrative Associate – Level III provides comprehensive administrative and operational support to a team, department, or senior organizational leader. The role is responsible for coordinating documentation, managing schedules and travel logistics, organizing meetings and events, maintaining departmental records, and supporting budget and vendor-related activities. The position requires strong organizational skills, effective communication with global stakeholders, and the ability to manage multiple priorities with a high degree of confidentiality and professionalism. The individual works with limited supervision while ensuring accuracy, efficiency, and alignment with organizational procedures.

Experience - 5-7 years of relevant experience required.

Key Responsibilities Administrative and Operational Support

• Provide administrative support by conducting research, preparing reports, and addressing routine to complex information requests.
• Gather, compile, and verify information and accurately enter data into documents such as reports, presentations, forms, spreadsheets, and databases.
• Complete data collection, data entry, and report generation for departmental activities.
• Prepare correspondence, arrange conference calls, schedule meetings, and receive visitors as required.
• Respond to or redirect inquiries from internal and external stakeholders to ensure timely and accurate responses.
• Document and maintain departmental policies and procedures.
• Act as an informal resource for colleagues with less experience.
• Stakeholder management with global teams.

Email, Calendar, and Meeting Management

• Manage executive calendars effectively, prioritizing meetings and scheduling engagements.
• Scan and monitor leader emails, assist with prioritization, and support responses and follow-ups while maintaining strict confidentiality.
• Prepare and participate in team meetings (virtual and in-person), including creating and circulating agendas, minutes of meetings (MOM), and action plans.
• Track and follow up on action items and ensure clarity of ownership and timelines.

Travel Coordination

• Coordinate domestic and international travel arrangements including documentation, tickets, visas, hotel bookings, and local transportation.
• Plan and organize site visit agendas by coordinating stakeholder availability.
• Support visits of international leaders and guests, including logistics, meeting room arrangements, and local travel support.

General Administrative Coordination

• Maintain and update organizational charts and departmental records & confidential matters.
• Manage vendor coordination including orders, contracts, and payment documentation.
• Prepare documentation for vendor payments and submit requests into the accounting system.
• Support departmental budget tracking and financial administration activities.
• Coordinate meeting rooms, visitor logistics, and food arrangements when required.
• Support employee engagement and coordination activities such as Ergo Cup orders and EEEC-related activities.
• Participate in departmental improvement initiatives and administrative projects.

RESPONSIBILITIES

Skills

• Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook).
• Effective communication skills with the ability to interact with global stakeholders and senior leadership.
• Strong organizational and time-management skills with the ability to prioritize tasks in a dynamic environment.
• Ability to handle confidential information with professionalism and discretion.
• Strong planning, coordination, and multitasking abilities .
• Analytical mindset with the ability to collect, interpret, and communicate data insights.
• Experience with data communication and visualization tools such as reports and dashboards.
• Familiarity with AI-enabled tools and applications is an added advantage.
• Excellent communication skills

Experience

• Significant relevant administrative experience supporting teams or senior leaders.
• Experience in calendar management, travel coordination, and meeting/event management .
• Experience in financial budget management and vendor coordination .
• Exposure to data reporting, documentation management, and process coordination .
• Experience working in a global or cross-functional environment is preferred.

Competencies

• Action Oriented: Takes initiative and addresses challenges with urgency and enthusiasm.
• Communicates Effectively: Delivers clear and concise communication tailored to diverse audiences.
• Customer Focus: Builds strong relationships and delivers solutions aligned with stakeholder needs.
• Ensures Accountability: Takes ownership and delivers on commitments.
• Plans and Aligns: Prioritizes tasks to meet deadlines and organizational goals.
• Data Analytics: Interprets qualitative and quantitative data to support business insights and decisions.
• Data Communication and Visualization: Presents data through reports and dashboards to illustrate insights and solutions.
• Values Differences: Appreciates diverse perspectives and fosters an inclusive work environment.

QUALIFICATIONS

Qualifications

• High school diploma, secondary education certificate, or equivalent experience that meets applicable regulations.
• Additional administrative or business-related training is an advantage.

Job General Management

Organization Cummins Inc.

Role Category On-site with Flexibility

Job Type Office

ReqID 2426133

Relocation Package No

100% On-Site No