Help us maintain the quality of jobs posted on PowerToFly. Let us know if this job is closed.
Job Type
Full Time
Job Details
Job Description
- Schedule meetings and appointments and manage travel itineraries and travel with Visa systems
- Coordinate executive visits, including taking calls, responding to emails and interfacing with clients (at times)
- Prepare internal and external corporate documents for team members and industry partners.
- Maintain an organized filing system of paper and electronic documents.
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele.
- Build a trusted relationship with the wider Belux and France Belgium Luxembourg (FBL) team and leadership
- Pro-active preparation of documents ahead of key meetings
- Pro-active calendar management to ensure Country Manager is aware of key meetings ahead of time and ensure he is aware of any required preparation work
- Manage the daily administration and operations of the office
- Being the friendly and professional face of the Brussels office
- Manage the daily administration of the office (mail distribution, telephone, visitors, catering, sourcing, order stationery and supplies…)
- Manage Purchase Order via Ariba: onboard suppliers, payments etc
- Establish and maintain filing records to ensure that all information is up to date
- Reports to the Country Manager of Belgium & Luxembourg
- Experience within a PA/EA role required
- Bilingual Dutch and/or French and English
- Adaptation to change management
- Discretion combined with professionalism in all communications
- Must be able to exercise good judgment regarding information which may be confidential
- Ability to operate effectively and efficiently in a challenging, fast-paced environment
- Customer service-focused with ability to work collaboratively with others
- Ability to multi-task and prioritize work with attention to detail.
- Ability to cope with stress on tight deadlines
- Solid planning, organizational and written and verbal communication skills
- Experience using Microsoft products including PowerPoint, Excel, Word and Outlook
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- Exceptional interpersonal skills
- Friendly and professional demeanor
About the Company
VISA
Foster City, CA, United States
At Visa, we are driven by a common purpose – to uplift everyone, everywhere by being the best way to pay and be paid. As our products and... Read more