Help us maintain the quality of jobs posted on PowerToFly. Let us know if this job is closed.
Job Details
At UnitedHealthcare, we’re simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us to start Caring. Connecting. Growing together. If you are located in the Phoenix, Arizona area, you will have the flexibility to work from home, as well as work onsite twice a week as you take on some tough challenges. Onsite location is 1 E. Washington St., Phoenix, AZ 85004. Primary Responsibilities:
- Compile and/or integrate information needed to complete reports and documents
- Prepare and/or format office documentation (e.g., letters; spreadsheets; reports) needed for various audiences (e.g.,clients; executives; internal business partners)
- Review prepared documents to ensure accuracy and quality, and revise as needed
- Post relevant documentation (e.g., meeting notes; PowerPoint decks; policies and procedures; general
- correspondence) onto relevant systems (e.g., SharePoint; eDoc) and communication boards
- Maintain and distribute lists as needed (e.g., organizational charts; email; distribution; vendor; contacts; phone)
- Record/label/file records and documents according to enterprise records management procedures
- Utilize relevant software applications (e.g., Microsoft Project; Word; Excel; PowerPoint; Outlook; Visio; Publisher; Access; Adobe Pro)
- Create and/or maintain administrative desk manual to ensure continuity of office operations
- Assist internal partners (e.g., print shop; marketing) with coordination of printed documentation (e.g. flyers; brochures; cutsheets)
- Monitor/oversee internal office communications (e.g., email; calendar; phones) for internal team members and take appropriate action, as needed
- Maintain awareness of potential issues and/or repairs needed within the office environment (e.g., office equipment; HVAC;
- cleaning; security; furniture services) and coordinate/oversee maintenance and repair
- Ensure common areas and conference rooms are clean and supplied appropriately
- Ensure appropriate access of relevant personnel (e.g., maintenance; visitors; service providers) to office space, common areas and
- conference rooms, working with applicable partners (e.g., Real Estate, vendors)
- Ensure employees/contractors receive access and guidance with office operations
- Ensure documents, materials, and mail are sorted and/or distributed to appropriate internal and/or external stakeholders
- Perform Business Segment Liaison (BSL) activities, as needed (e.g., hardware/software acquisition/disposal, new employee onboarding)
- Enter and submit purchase orders into relevant systems (e.g., ARIBA) to purchase office supplies from pre-approved vendors
- Accept deliveries and ensure supplies are distributed to the appropriate resources
- Manage/monitor/procure office supplies, goods and services (e.g., process/reconcile invoices, travel and other expenses, payments, and/or reimbursements)
- Assist with and/or perform budget planning
- Perform emergency response team duties (e.g., Floor Marshal)
- Collaborate with facilities management (e.g., attend meetings; communicate impact) regarding potential changes/improvements to the office environment
- Moderate work experience within own function
- Some work is completed without established procedures
- Basic tasks are completed without review by others
- Supervision/guidance is required for higher level tasks
- 2+ years of customer service experience including answering incoming phone calls
- 2+ years of experience working in an office setting
- Microsoft Excel experience (pivot tables, VLOOKUP/ XLOOKUP and ability to create spreadsheets)
- Microsoft Word experience (ability to create, update documents and mail merges)
- Microsoft Outlook experience (sending, receiving emails and creating calendar invites)
- Live in Arizona
- Willingness and ability to work onsite twice a week, post training. Onsite location is 1 E. Washington St., Phoenix, AZ 85004
About the Company
UnitedHealth Group
Minnetonka, MN, United States
UnitedHealth Group is a health care and well-being company that’s dedicated to improving the health outcomes of millions worldwide. We are... Read more