Executive Assistant Finance

Frankfurt

3259858

For our Finance Division in Frankfurt we are seeking an Executive Assistant on a temporary contract with Morgan Stanley as a maternity cover (first limitied on 12-months). And extension of the contract could not be promised, but also not excluded.

About Morgan Stanley

Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. We can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

What will you be doing?

• ·         Pro-actively manage constantly changing calendars for a Managing Director and several Executive Directors
• ·         Arrange complex meetings across multiple time zones.
• ·         Book overseas travel and arrange schedules and meeting itineraries.
• ·         Manage and process expense claims ensuring they are within Firm policy and meet accounts payable deadlines
• ·         Identify and integrate new hires into the department by arranging desks, requesting equipment and log on details.
• ·         Ensure accurate organisation charts are prepared and uploaded on a quarterly basis.
• ·         Become the point of contact for all administrative queries within your business area.
• ·         Provide holiday and sickness coverage for other Executive Assistants within the department.
• ·         Provide administrative support to any projects that arise within the department

What we’re looking for:

• ·         At least 3 years work experience as an Executive Team Assistant preferably in Financial Services
• ·         Discretion and the ability to work with confidential information
• ·         Proficiency in MS Office (Outlook, Excel, PowerPoint, and Word)

Skills that will help you in the role:

• ·         Aptitude for working in a swiftly changing, dynamic environment
• ·         Strong attention to detail
• ·         Excellent communication skills both verbally and written
• ·         Self-motivated personality with high standards for quality of work and accuracy

We offer:

• ·         Work as an Executive Team Assistant in the Finance department of one of the world's top tier Financial Institutions and gain first-hand insight of our business
• ·         A desirable compensation and benefits package including eligibility for an annual bonus
• ·         Professional development opportunities including access to Morgan Stanley's world-class internal trainings
• ·         A supportive and vibrant diverse environment, we are inclusive of individual backgrounds and leverage them to foster our work environment and culture

Flexible work statement:

Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more. 

Internal Applicants:

Internal mobility can be a way to grow your career and realize your professional potential. Typically, you must be in your position for at least 18 months and performing satisfactorily before applying for another job at the Firm. Internal applicants can find out more regarding career navigation, mobility guidelines and policy on our employee portal by clicking here. 

Equal opportunities statement:

Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.