Dropbox Jobs

What You Will Do

• Coordinating complex scheduling, MENA LT team meetings and calendar management for the Manager, including scheduling meetings, appointments, and travel arrangements, and providing comprehensive administrative support.
• Capturing and processing data using various software, including word processing, spreadsheets, and PowerPoint presentation software.
• Assist in the planning and execution of special projects and initiatives .
• Manage all aspects of organization's office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows.
• Assist in the selection of vendors and to purchase equipment, services, and supplies necessary for the operation of the organization.
• Serve as the primary point of contact between the Manager and internal or external stakeholders and  draft, review, and distribute communications on behalf of the GM.
• Plan and organize executive events, meetings, and conferences, both onsite and offsite. (venue selection, catering, communication, travel arrangements etc.)
• Handle sensitive and confidential information with the highest level of discretion and integrity ensuring compliance with company policies and procedures.

What You Need

• Certified administrative professional or Executive Assistant Certification or similar
• 3-5 years of experience as an administrative assistant, executive assistant, office manager, or in a similar administrative support role.
• Experience in coordinating projects or handling event management
• Fluency in English
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Google Workspace (Docs, Sheets, Drive, etc.) or other cloud-based tools.
• Ability to use document management systems (e.g., SharePoint, Dropbox, or Box) to organize and share files efficiently.
• Excellent communication, time management and problem solving skills